MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 21ST DAY OF JULY 2015
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 21st day of July 2015, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. The Mayor gave the opening prayer and led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Judy H. McLeod seconded by Frances S. Ball and unanimously carried, the Board approved the minutes of the regular meeting of July 7, and the recessed meeting of July 10, 2015, as they now appear in the Minute Book.
ORDER – AIRPORT PROJECT PAYMENTS
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized payments upon receipt of funds form the 2014 AIP Airport Main Ramp & Road project to Davidson Hauling for $182,028.86 and to Clearwater Consultants, Inc., for $14,325.33. Copies of said invoices are made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – RESOLUTION FOR ARC WATER PROJECT
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board adopted a resolution designating Louisville Utilities to administer the ARC Water Improvements Project Grant 118093-2015, and upon the same order authorizing Wilson Webb and Russell Wilson to sign all related documents for the grant. Copy of said resolution is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.
ORDER –WINSTON PLYWOOD PROJECT BID FOR SITE PAVEMENT
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board accepted the recommendation of Justin McDonald of W. G. Yates Inc., the project manager, to award the Site Pavement package to Tyler Construction Group for the bid of $1,400,000.00. Other bids received were from Century Construction and Realty, Inc. for $2,112,000.00, from Gregory Construction Services, Inc. for $2,160,310.00; and from WAR Construction Inc. for $2,370,000.00. Copies of said recommendation, bid tabulation, and bids are made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER – WINSTON PLYWOOD PROJECT
CHANGE ORDER ON FOUNDATION PROJECT
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board accepted the recommendation to award a change order to Century Construction on the Foundation package in the amount of $74,212.00 and thirty days for changes to the Boiler room foundation. Copies of said recommendation and documentation are made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER – WINSTON PLYWOOD PROJECT
CHANGE ORDER ON SITE AND UTILITIES
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the recommendation to award a credit change order to Century Construction on the Site and Utilities package in the amount of $39,770.97 for omitting the demolition of the asphalt parking lot. Copies of said recommendation and documentation are made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER – CDL LOAN DRAWDOWN
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized a drawdown of the Community Disaster Loan (CDL) in the amount of $96,643.00 based on the July 10 payroll less overtime. Copy of said request is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER –SWANA BOARD
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board acknowledged the appointment of Robert Eaves to the Solid Waste of North America (SWANA) Board.
ORDER – HIRE PART TIME FIREMAN
Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board authorized hiring Bill A. Flowers as a part time fireman at $11.00 per hour as recommended by Fire Chief Johnnie Haynes.
ORDER – HIRE PART TIME FIREMAN
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized hiring Demario Cistrunk as a part time fireman at $11.00 per hour as recommended by Fire Chief Johnnie Haynes.
ORDER – HIRE POLICE OFFICER
Upon motion made by Richard R. Caperton duly seconded by Eugene Crosby and unanimously approved, the Board authorized hiring Kevin Rushing as a Police Patrolman at $13.91 per hour effective August 6, 2015,as recommended by Police Chief L. M. Claiborne.
ORDER – APPOINTMENT TO HISTORIC PRESERVATION BOARD
Upon motion made by Gwenita Mays duly seconded by Judy H. McLeod and unanimously approved, the Board approved appointment of Frances Edwards to the Historic Preservation Board for a three year term ending August 1, 2018.
ORDER – TOURISM BOARD RECOMMENDATION
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the recommendation of the Tourism Board and authorized the Mayor to sign an agreement with Walt Grayson’s company “Branding Your Community Through Creative Vision” to make a promotional video of the city, and upon the same order authorized the first payment of $5,000.00 for the project. Copy of said agreement is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.
ORDER – TOURISM BOARD RECOMMENDATION
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board accepted the recommendation of the Tourism Board to support up to and not to exceed $5,000.00 for the Winston County Chamber to support the Sturgis Bike Rally, and upon the same order authorized reimbursement to the Chamber upon completion of the project.
ORDER – RURAL IMPACT GRANT ON RAIL SPUR
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board adopted the Mayor to sign a letter requesting an extension of the Rural Impact Grant used to purchase the railspur property, and upon the same order to request $2,500.00 for administrative purposes. Copy of said letter and request is made Exhibit “H” to these minutes the same as if recopied herein in full in words and figures.
ORDER – EXECUTIVE SESSION
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously carried, the Board voted for a closed determination as to whether to convene into executive session, and inasmuch as determination was made, and upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously carried, the Board did convene into executive session to discuss a personnel matter in the Police Department.
After full discussion of the matter and upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously carried, the Board did convene out of executive session with no action taken.
ORDER – SUSPENSION FOR POLICE OFFICER
Upon motion made by Richard R. Caperton duly seconded by Eugene Crosby and unanimously approved, the Board accepted the recommendation of the Police Chief L.M. Claiborne to suspend without pay for July 23, 26, and 27, Officer John Tyler Yarbrough for tardiness and failing to follow department policy.
ORDER – PROMOTION FOR TWO POLICE OFFICERS
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized promotions from Rookie to Patrol Officer for Derrick Ball and Brandon Gladney from $13.39 to $13.91 effective July 23, 2015.
ORDER – ADJOURN
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR