MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 19TH DAY OF NOVEMBER 2013
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 19th day of November 2013, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. The Mayor gave the opening prayer and led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Judy H. McLeod seconded by Frances S. Ball and unanimously carried, the Board approved the minutes of the regular meeting of November 5, 2013, as they now appear in the Minute Book.
ORDER – UNCLEAN PROPERTY AT 102 THOMPSON STREET
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board determined that property located at 102 Thompson Street owned by Edgewood LLC is clean and in compliance.
ORDER – UNCLEAN PROPERTY AT 314 PONTOTOC STREET
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board determined that property located at 314 Pontotoc Street owned by Billie Joy Harrell Tucker is clean and in compliance.
ORDER –TABLE ACTION ON UNCLEAN PROPERTY AT 323 VANCE STREET
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board tabled action on unclean property on 323 Vance Street owned by Lillie Welch.
ORDER – G. O. BOND CONSTRUCTION FUND
PAYMENT TO APAC
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board approved payment of $1,666.68 to APAC Mississippi, Inc., for cold mix for street paving and improvements to be paid from the G. O. Bond Construction Fund. Copy of said invoice is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – G. O. BOND CONSTRUCTION FUND
PAYMENT TO VANCE BROTHERS
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board approved payment of $249,012.00 to Vance Brothers, for micro-surfacing certain streets to be paid from the G. O. Bond Construction Fund. Copy of said invoice is made Exhibit “B” to these minutes the same as if recopied herein in full in words and figures.
ORDER – POLO CUSTOM PRODUCTS PROJECT
RURAL IMPACT PROGRAM FUNDS
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign the request for Rural Impact Program funds for $6,216.91 for materials on the Polo roof project. Copy of said request is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER –PAYMENT TO JAYROE’S BODY SHOP
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payment of $2,491.80 to Jayroe’s Body Shop for repair on police car #4. Copy of said invoice is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures
ORDER – TRANSFER FUNDS TO E911
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the second transfer of $12,500.00 to E911 from General Government funds as budgeted for the E911 Addressing Project, whereby the city and county each contribute $25,000 share in the project. Copy of said request is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER – UNITED HEALTHCARE INSURANCE RENEWAL
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign the renewal agreement with a renewal date of December 1, 2013, with United Healthcare Insurance for major medical insurance for city employees. Copy of said renewal premiums is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER – POLICE TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized the following to attend a free MAG Law Enforcement Training in Starkville on December 3, 2013: Willie Ball, Constance Crosby, Ronnie Graham, Randall Kelly, Charlie Miller, Charles Rook, and Harry Owens. Copy of said request is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.
ORDER – POLICE TRAINING
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized Assistant Police Chief Andy Taylor to attend the Mississippi Association of Chiefs of Police Winter Conference in Tupelo on December 8-12, registration is $425.00 plus meals and lodging. Copy of said request is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.
ORDER –ADMINISTRATIVE CLERICAL TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Leslie Loving to attend the Thomas Leadershp Consultants Administrative Clerical Training at Lake Tiak O’Khata on Janaury 30, 2014, registration of $150.00. Copy of said request is made Exhibit “I” to these minutes the same as if recopied herein in full in words and figures.
ORDER – FIRE TRAINING
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved the request to order training materials for $365.70 for a Volunteer Fire Officer training to be conducted by Robert Hutto in January through March. Copy of said request is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.
ORDER –CITY HOLIDAYS
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board recognized Thanksgiving and Christmas holidays as November 28 and 29, and December 24 and 25, 2013.
ORDER – SUSPENDTHE DECEMBER MEETING
Upon motion made by Frances S. Ball duly seconded Gwenita Mays Ball and unanimously approved, the Board voted to suspend the December 17 Board meeting and directed the clerk to give notice of same. Copy of said notice is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT GRANT
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign the 2014 Airport Grant Agreement with the FAA to pave the access road to terminal building and associated parking area, update airport layout plan, obstruction removal on runway 35 approach, crack sealing and coal tar rejuvenation of runway and ramp areas for a total project $388,382.55. The request from FAA is $349,544.30 with the remainder shared with MDOT, City and County funds. Copy of said grant application is made Exhibit "L" to these minutes the same as if recopied herein in full in words and figures.
ORDER – E911 TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Patricia Dempsey, Rashonda Dotson, and Edy Bradford to attend the Emergency Medical Dispatch Course to be taught in Louisville on November 25, 26, 27, at a cost of $350.00 each. Copy of said request is made Exhibit “M” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO CHANCERY CLERK
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the payment of $787.00 to Julie Cunningham, Winston County Chancery Clerk, for recording fees. Copy of said invoice is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.
ORDER – TABLE LOUISVILLE RAILCAR BUSINESS
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board tabled any action on the Louisville Railcar Project.
ORDER – EXECUTIVE SESSION
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board voted for closed determination as to whether to convene into executive session, and inasmuch as determination was made, and upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously carried, the Board did convene into executive session to discuss economic development and prospective industry.
After full discussion of the matter and upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously carried, the Board did convene out of executive session with no action taken.
ORDER – ADJOURN
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR