NOTICE OF APPLICATION FOR PROFESSIONAL SERVICES

Notice is hereby given that the City of Louisville, MS, is now taking applications for: Building Inspection Services. Job descriptions and requirements are listed below. Applications may be filed at the City Hall, P.O. Box 510, Louisville, MS 39339, no later than Friday May 30, 2014.

SUMMARY DESCRIPTION

Under general supervision, inspects building construction or alteration Work for compliance With the provisions of building, plumbing, electrical, mechanical and zoning codes; assists the public with permit requirements and the interpretation of Building Codes and Ordinances; and provides plan review services for proposed projects.

Winston Strong Funds to be Used for Long Term Relief Efforts

Immediately after the April 28 tornado, action was taken to establish a disaster relief fund

for Winston County. Through the efforts of the Winston County Partnership and the use of the Winston Community Development, Inc., the fund “WinstonStrong” was established.

Funds contributed to WinstonStrong are to be used for long term relief efforts in Louisville and Winston County. These funds are not to be dispersed for short term, immediate needs of storm victims.

Funds are administered through the Winston Community Development, Inc. which is an established 501c3 non-profit. This means that any contributions will be tax deductible.

A 9 member board composed of an ethnically and economically diverse group of Winston County citizens will administer the funds with direction provided by MSEMA and FEMA. Proper audit procedures will also be in place.

Debris Cleanup Across Louisville Began Today

 Hensley R. Lee (HRL) Contracting, Inc of Picayune, Ms.  has been selected as the debris removal contractor for the City  of Louisville.

City Selects True North for Debris Monitoring

In a short meeting of city officials, the City of Louisville approved True North Emergency Management as the debris monitoring firm for debris removal.

Mayor Will Hill indicated that seven proposals were scored from those received and that True North's received the highest score on criteria utilized. True North Emergency Management is a wholly owned company of Neel-Schaffer and focuses specifically on Emergency Management and Debris Monitoring business. Services provided by True North include disaster debris monitoring and management, safety, damage assessments, emergency management planning, training and exercises.(from website).

Debris monitoring includes documentation of quantities of debris and procedural compliance to guarantee eligibility for FEMA grant funding.

The City Board also approved the solicitation of contractual services for building inspections before adjourning.

The Board will meet again on Monday, May 19 at 9:00 am. The major item on the agenda will be the selection of a debris removal firm. Ten proposals are to be reviewed and there was not sufficient time to fully score and consider them for today's meeting.

City of Louisville Establishes Rules for Mobile Homes/Travel Trailers/FEMA Housing

The public has had multiple questions about the use of mobile homes and travel trailers for living purposes after the April 28 tornado. WWN asked City of Louisville Building Inspector Jody Fulton for clarification of the current requirements:

No mobile homes will be permitted in the city limits of Louisville. Those that are already located in the city are grandfathered in with their current status and ownership. Mobile homes cannot be brought in for temporary living quarters.

The following is allowed:

Travel trailers/motor homes can be connected to city utilities on your own property for a period of time while a home is under construction or being repaired.

The city will coordinate with FEMA on any temporary housing options made available to property owners

If you have further questions, call Louisville City Hall at 662-773-9201.

CITY OF LOUISVILLE RFP FOR DEBRIS REMOVAL AND DEBRIS MONITORING

DEBRIS REMOVAL CONTRACTOR - RFP- CITY OF LOUISVILLE- 2014-05-12 - link no longer valid
DEBRIS MONITORING CONTRACTOR - RFP- CITY OF LOUISVILLE- 2014-05-12 -link no longer valid

Final Responses - Monitoring

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LOUISVILLE DEBRIS MONITORING SERVICES

PROJECT NO. FEMA–4175–DR / DR–MS–4175

RFI’S & FINAL RESPONSES

QUESTION: It is our understanding that the attached 3 Exhibits indicated this is a cost –plus contract and as such these monitoring costs would be deem ineligible pursuant to federal regulations. We suggest utilizing a different fee schedule that are typical for these types of procurement. We have attached a couple samples for your review. Referring to: “Supporting Data” Page 27 “Exhibit 3 – Fees & Expenses” Page 25 “Exhibit 4 – Sample Invoice” Page 26

RESPONSE: This is NOT a cost plus contract

Final Responses - Cleanup

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LOUISVILLE DEBRIS REMOVAL AND DISPOSAL SERVICES

PROJECT NO. FEMA–4175–DR / DR–MS–4175

RFI’S & FINAL RESPONSES QUESTION: Can you please clarify Section 2.0 Statement of work Item 2.3 Work Areas Sub item a. Work areas. The RFP requires the Contractor to clean with a street sweeper. Is this requirement limited to sweeping the road only or will ditches be required to be swept as well. The RFP requires areas to be seeded and strawed. It is our experience that FEMA will not reimburse for seeding and mulching/spreading straw disturbed areas where debris was removed. Please clarify that this will be required as part of our load and haul price. It is our experience that FEMA will not reimburse going over the job area with a magnet upon removal of debris. Please verify that this will be required as part of our load and haul price. Thank you for your help in this matter.

RESPONSE: All slope services areas must be seeded and strawed

QUESTION: Is the City landfill class I or II?

RESPONSE: Landfill is a class I and II and a MSW.

QUESTION: Given the urgency of the City of Louisville's need to begin debris removal and disposal efforts, we respectfully request that the City consider waiving the contractor's license requirement in favor of a Certificate of Authority. Debris removal is often treated at the Federal level as a service contract that does not require a contractor's license. Would the city consider proposals from firms that are in good standing in the state; that are experienced in debris removal; that hold contractor's licenses in several other states; but that do not necessarily hold a Mississippi contractor's license?

RESPONSE: Mississippi State license IS required.

QUESTION: Discrepancy in languages in RFP #01 and RFP #02.

In RFP #01 (Monitoring Services), Exhibit 2 Scope of Work Item #8 states, “The MONITORING CONTRACTOR will inspect traffic control devices and procedures for compliance with the Manual on Uniform Traffic control Devices (MUTCD);”.

In RFP #02 (Removal and Disposal Services), Section 6.6.a. Other Considerations states, “The Contractor shall be responsible for control of pedestrian and vehicular traffic in the work area. The Contractor shall provide all flag persons, signs, equipment, and other personnel and equipment shall be in addition to the personnel and equipment required in other parts of this contract. At a minimum, one flag person should be posted at each approach to the work area. Closure or blocking of public streets and other rights-of-way shall not be permitted unless prior arrangements have been made with the County’s Representative and is coordinated with appropriate departments. Traffic control is the responsibility of the Contractor(s) and shall be accomplished in conformance with local traffic codes. Work shall be accomplished in a safe manner in accordance with City and OSHA standards.”

RESPONSE: Need to follow all OSHA City and MUTCH requirements.

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LOUISVILLE DEBRIS REMOVAL AND DISPOSAL SERVICES

PROJECT NO. FEMA–4175–DR / DR–MS–4175

RFI’S & FINAL RESPONSES QUESTION: The apparent discrepancy deals with the different language in the two statements regarding MUTCD conformity vs. City and OSHA standards.

RESPONSE: Need to follow all OSHA City and MUTCH requirements

QUESTION: Are there any addendums to Monitoring RFP?

RESPONSE: Not at this time.

QUESTION: The fee proposal schedule page 17 items 3 thru 7 list a unit price for removal of trees and stumps. We interpret this to mean for tree and stump removal only and there will be additional pay covered in item number 1 for hauling to dump site. Is this the correct interpretation?

RESPONSE: Contractor should include all cost into his/her unit price.

QUESTION: Is an electronic submittal (via email) acceptable? If not, can proposals be delivered prior to Friday? For example, if we ship tonight for delivery tomorrow would this be acceptable? We are concerned if we wait to ship until tomorrow that the package may not arrive before the 10am-12pm deadline and would prefer to ship ahead of time.

RESPONSE: No electronic submittal, Proposals due prior to the deadline in RFP.

QUESTION: Because of the expedited turnaround time, would the City consider amending this solicitation to allow for electronic submittals.

RESPONSE: No electronic submittals accepted

QUESTION:

Price is 40% of the overall evaluation criteria. Because the RFP does not provide a list of positions to bid on, or total number of working hours anticipated, would you please describe how the City will evaluate price? Would the City consider using a standardized pricing schedule with positions and anticipated number of hours per position so that there is a apples-to-apples comparison?

RESPONSE: NO

QUESTION: Would an alternate dump site be considered in the quote?

RESPONSE: NO

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LOUISVILLE DEBRIS REMOVAL AND DISPOSAL SERVICES

PROJECT NO. FEMA–4175–DR / DR–MS–4175

RFI’S & FINAL RESPONSES QUESTION: Under 2.2, Proposal Requirements, Part F, the RFP requires that proposer complete a time and materials rate table to indicate the proposed rates of reimbursement. Will the City be providing a standard time and materials rate table? Will the City be defining labor categories for all proposers to use in the time and materials rate table? Under criteria, price is weighted at 40%. Are there additional instructions, guidance or expectations on pricing other than what we see in Part F of Section 2.2?

RESPONSE: NO

QUESTION: In Section 1.0 – General Terms and Conditions; 1.1 – Proposal Submittal Instructions: How many Original and Copies of the Proposal do we have to submit to the City?

RESPONSE: One (1) original and three (3) copies.

QUESTION: Proposal states that quote should be by tonnage. Will consideration be given for quotes that specify cubic yards.

RESPONSE: NO

QUESTION: "If SEG decides to come in as a MBE and or DBE subcontractor, how do we get the other companies contact information to possibly get in contact with them to be part of their "sub-contracting" plan, as is required to be identified as part of any proposals submitted for this RFP?"

Below is the requirement as stated in the RFP under : 3.5 QUALIFICATIONS PROPOSAL

"g. Sub-Contractor Participation – The City will review the proposer’s plan to identify and utilize local sub- contractors as well as minority (MBE) and disadvantaged business enterprise (DBE) subcontractors, which shall be included in the proposal. The City intends for companies and procedures included in this section to be incorporated into the contract of the successful respondent from the outset of the project and, as feasible, remain incorporated into the work until project completion such that local, minority and disadvantaged businesses are able to contribute to the overall project for the life of the contract. "

and under the section just under 3.5 titled "The City’s evaluation criteria will include the following assigned at 20% each", item b :

"b. Subcontracting Plan - Identify subcontracting firms to be utilized and located in the Winston County area with type of work to be performed or supply to be provided".

RESPONSE: Contact LaTisha Landing, Bid Management Clerk / Web Administrator at Mississippi Development Authority

QUESTION: The Fee Proposal Schedule is asking for a Unit Price and a Quantity Price. There are non Estimated Quantities in this RFP. Are the respondents required to give a quantity price? If yes then can you supply the estimated Quantities?

RESPONSE: Only a unit price will be required.

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LOUISVILLE DEBRIS REMOVAL AND DISPOSAL SERVICES

PROJECT NO. FEMA–4175–DR / DR–MS–4175

RFI’S & FINAL RESPONSES

QUESTION: The Bid in Section 3 3.3 Requires respondents to produce a bid in the amount of 5%. But unless I have an estimated quantity I cannot responsibly estimate that price. Is there and alternative to this method or a set Bid Bond that will be issued?

REPSONSE: 5% has been changed to require a Bid bond in the amount of $100,000.

QUESTION: I understand the contractor is responsible for the disposal cost, but should we add the listed disposal fees ($8 and $18) into our unit price bid or will the disposal cost be reimbursed on a separate line item?

RESPONSE: Contractor should include all cost into his unit price.

QUESTION: We do not at present have a general contractor lic in MS. We do have a general contractor lic in TN and one in AL but we have let our MS license expire. Just wondering if there was any way we could qualify to bid on this proposal.

RESPONSE: You need to have a valid Mississippi contractor’s license.

QUESTION: Because of the expedited turnaround time, would the City consider amending this solicitation to allow for electronic submittals

RESPONSE: NO

QUESTION: Price is 40% of the overall evaluation criteria. Because the RFP does not provide a list of positions to bid on, or total number of working hours anticipated, would you please describe how the City will evaluate price? Would the City consider using a standardized pricing schedule with positions and anticipated number of hours per position so that there is a apples-to-apples comparison?

RESPONSE: NO

QUESTION: May I ask when the City anticipates making selection and when would the selected firm be expected to commence work?

RESPONSE: Friday 5/16/2014, notice to precede TBD.

QUESTION: May the proposal be delivered via FedEx?

RESPONSE: Yes, but is proposer’s responsibility to submit prior to the deadline as stated in the RFP.

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LOUISVILLE DEBRIS REMOVAL AND DISPOSAL SERVICES

PROJECT NO. FEMA–4175–DR / DR–MS–4175

RFI’S & FINAL RESPONSES

QUESTION: The Mississippi State Board of Contractors has reciprocal agreements with Louisiana as well as South Carolina. If a company has license in both states, and the South Carolina General Contractor's License are unlimited will a Mississippi State Contractor's License be required?

RESPONSE: MUST have a valid Mississippi contractor’s license.

QUESTION: Could you please tell me the contract time with renewal options if any for the Debris Removal and Disposal Services #002 FEMA-4175-DR/DR-MS-4175

RESPONSE: TBD

QUESTION: If there is a local contractor that we would be able to partner with, or assist, we will take care of financing as well as bond back to the contractor for 100% of our portion of the work. We would also like to assist with the bidding process as well as the pricing

RESPONSE: You can come in as a sub contractor to a local contractor, which is strictly between you and the contractor.

QUESTION: The RFP indicates a disposal site. What type of permitted facility is (i.e. Municipal/Class I or Class II Facility)?

RESPONSE: Landfill is a class I and II and a MSW.

QUESTION: Will there be an addendum issued to reflect the information from the Mayor's update ? If not, then will the RFP that was issued prevail ?

RESPONSE: TBD

OTHER NOTES: Comment located in 2.3, a. “go over with a magnet” has been removed from RFP

2.3 WORK AREAS

a. Work Areas – The City will establish and approve all areas that the Contractor will be allowed to work. These include Right of Way and public land. At the end of each day, the Contractor will remove all eligible debris, clean with a street sweeper, go over with a magnet and leave the site from which the debris was removed in a clean and neat condition. Fill dirt and grading may be required to achieve the desired condition. Areas must be seeded and strawed.

RFI & Responses to City of Louisville, RFP

First (1st) Response to City of Louisville, RFP

Question: What is the total fee or estimated fee referred to in 3.3:

3.3 Respondents must include evidence of their ability to produce a bid bond in the amount of 5% of the total fee proposal price with an A rated surety Company.

Answer:

Respondents must include evidence of their ability to produce a bid bond in the amount of $100,000.00 with an A rated surety Company.

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Correction to Section 3.0, Page 9

Original Statement: Proposals shall include documented evidence of the offeror’s current license as a General Contractor in the State of Mississippi.

New Statement: Proposals shall include documented evidence of the offeror’s current license as a Contractor in the State of Mississippi.

Displaced Pets at Louisville Animal Shelter

The Louisville Animal Shelter still has a large number of displaced animals from the storm affected areas. Please come by and identify and acknowledge your ownership. The shelter will maintain your animals as long as they can but they need to know who they belong to.

The shelter does not need any more dog food at this time.

Donations to the shelter in memory of Terri Tucker can be made to:

Louisville Friends of the Animals

P.O. Box 551

Louisville, Ms. 39339

Or come by Louisville City Hall. Terri Tucker was a frequent volunteer at the shelter.

Tuesday Update on Relief Efforts

Here is today’s Information (May 6) that you need to know:

 MEDICAL INFO All components of Winston County’s new hospital have arrived and is in the process of construction. I don’t have a time frame on completion but we will keep you updated. The UMC mobile hospital has moved to the south parking lot of the Teeters Bldg (Spartus). There are flashing signs at major intersection directing individuals to the hospital location.  911 is operational.

Dr. Ard is operating out of the Noxapater Clinic for the forseeable future. Louisville Medical Associates have established 2 clinics in Louisville. The Clinic at 404 W. Main is open and operational (Old Pearson Dental Clinic) and the 2nd clinic will be located at 547 East Main (Dr. Crawford's old clinic) and could be open by Wednesday.

Community Counseling is offering free crisis counseling services for anyone in need. They are located on West Main St. or call 1-888-943-3022.

Storm victims and volunteers for Winston County may now receive a free tetanus vaccine at the Winston County Health Department. A nurse will be available to give these shots from 8:00 am to 5:00 pm Monday through Friday. The phone number is 662-773-8087 for more information.

LAND FILL The Land Fill will be open from this point forward from 7:00 am til 5:00 pm - 7 days per week. This includes Sundays. Standard fees are in place. It does not accept hazardous waste.

Please separate your debris into categories as indicated in a previous article on Winston Web (scroll thru our list of info) 1.Green debris (trees and foilage) 2. Construction debris 3. White debris(appliances and most metals) 4. household hazardous material. A more detailed breakdown can be seen on our site at: http://www.winwebnews.com/2014/05/debris-separation-important-in-cleanup.html

A household hazardous waste collection site will be available on May 7 -10 on Pontotoc St. (old armory building) – Flyers with detailed information are posted around town and can also be seen on our website at: http://www.winwebnews.com/2014/05/household-hazardous-waste-collection.html

LAW ENFORCEMENT There is still a 9:00 pm til 6:00 am curfew in the County and in the City in the storm affected areas. Other areas are not a problem but if you don't live in the affected areas and they are not part of your drive home - stay away!! These areas are heavily patrolled and you will be questioned. There have been three separate arrests for looting by local law enforcement, one in the county by the Sheriff’s Department and two in the City of Louisville. The last incident happened yesterday and is still under investigation. At least two of these incidents involved individuals from outside Winston County. This is a felony and could easily entail jail time!!

A Burn Ban is STILL IN EFFECT. Rumors have circulated that the ban has been lifted- THIS IS NOT TRUE. Always verify with local media or officials. Fire trucks have had to be dispatched on Saturday. With the amount of debris and the current winds and dying foilage- this is a dangerous situation!!

If you are searching for someone you haven't seen or need to report a missing person - call -662-803-9991.

DEBRIS AND CLEANUP Property owners who have begun debris cleanup - please be careful in the placement of your debris piles - do not place directly in the path of powerlines to be replaced. This will only slow the process of restoring power to your property and others. Also EXTREMELY IMPORTANT – do not pile debris over fire hydrants or gas meters, water cutoff valves, etc. The results could be tragic.

If you must dig on your property - Call 811 prior to doing so in order not to damage any underground lines (water, Cable, Etc.)

Safety First!! Workers near roads should wear safety vests, - all should wear long pants, hard sole shoes, gloves and hats and safety goggfles if available. Take plenty of breaks and hydrate!!

Be certain to put food waste (Cleaning out fridges and freezers) in carts. If you lost your solid waste cart in the storm- call city hall and they will arrange for a replacement.

If you suspect a scam from a contractor or offer for cleanup - contact City Hall or the Ms Attorney General's Office at 601-359-3808.

A Boil Water Notice is still in effect and likely will be for a period of time for Louisville, North Louisville, Liberty -Platsburg, Flower Ridge. Others may also be under boil water and not had the ability to contact us - if in doubt - BOIL IT!!

VOLUNTEERS AND DONATIONS: IT is CRUCIAL that volunteers sign in at the Louisville Coliseum. We understand that everyone wants to help and sometimes a specific neighbor or friend, but signing in and providing work information allows local officials to document volunteer work hours which can lead to major compensation to the City and County from FEMA.  

Donations and volunteers are still needed at the Louisville Coliseum. There are other centers set up at Center Ridge and Noxapater and Mars Hill Fire Department. Use the following #'s if you have questions:  call center at 662-803-5295 or 662-803-5288.

If you need assistance, visit any of the above locations.

The Red Cross is operating the shelter at the 1^st Baptist Church in Louisville but concerted efforts are being made to transition folks to long term living quarters. This shelter is ONLY for WINSTON COUNTY residents displaced by the storm.

OTHER INFO:

Do not rely on other sources such as personal social media or unofficial Facebook sites. While well meaning, information provided here is often inaccurate. Follow us here on Winston WebNews, WLSM 107.1 radio or the Winston County Journal's social media accounts. While info is often changing and we do occasionally make mistakes- these are the best sources for information. If in doubt, contact the proper department of local government or use the call center at 662-803-5295 or 662-803-5288.

FEMA: Fema is in town - and operational - located at 826 S. Church in Louisville (old Georgia Pacific Office). The FEMA# to file a claim is

1-800-621-3362. You may also file online at:

 http://www.disasterassistance.gov/ 

Use the region code # 4175DR when referencing your claim. You will be given a claim # - Very important to not lose this - write it down and keep in a safe place  and memorize it..

TO SAVE TIME ON SITE _- CALL OR APPLY ONLINE FIRST TO GET YOUR IA #

 Farm Services will have programs for Livestock Indemnity payments, emergency farm loans, and other assistance programs - info on this will be posted on Winston Web shortly.

You can donate to the Winston Relief fund by mail thru Renasant Bank and now online through the website http://www.winstonstrong.com  Links to the site can be found on our homepage, and the home pages of the City of Louisville and Winston County websites. If your company or organization would like the graphic for the link, just email us at admin@winstonwebnews.com  Full info is available in a previous article on our site.

Everyone stay safe out there. Things are progressing!! Let's keep it up and be WINSTONSTRONG!!

w mccully

Important Disaster Law Enforcement Information

LAW ENFORCEMENT INFORMATION

·       There is a curfew in effect until further notice from 9pm til 6 am

·       There is a burn ban in effect for all of Winston County and the City of Louisville until further notice.

·       Some areas may be blocked off for traffic for utility repair, debris removal, etc. Pleased be patient.

·       Removal of debris from another’s property without their permission is a felony and you will be arrested. If you have no business in an area or on a property do not go there!

·       Be Aware of SCAMS  - If you feel that a contractor is not legitimate or you have been scammed – call the Ms. Attorney General’s Office at 601-359-3808

·       Police and Sheriff’s Officers will be heavily patrolling affected areas. If you do not belong there during curfew hours – you will be questioned!!

Winston Sheriff’s Office  662-773-5881

Louisville Police Department – 662-773-3511

In Emergency – as always Call 911

Call Before You Dig: 811

Important Medical Information

WINSTON COUNTY DISASTER INFO

WHAT YOU NEED TO KNOW

Winston County Relief Information

MEDICAL INFORMATION

Dr. Ard is located is located at Noxapater Clinic temporarily.   PHONE #:  662-724-4051

Dr. Peters and Dr. Suttle of Louisville Medical Associates are currently located at Main Street Medical along with staff. 106 W. Main – 662-773-5704

The Mobile Hospital is currently in WalMart Parking Lot but will be moved shortly to Teeters parking lot on South Church Avenue.  This is operated by University of Mississippi Medical Center

Do not go to Winston Medical Center for treatment or Emergency Services. Emergency Care will be at the Mobile Hospital at Teeters Parking area.

If you have lost your medications in the storm , Contact your doctor for assistance.

WINSTON COUNTY DISASTER INFO

WHAT YOU NEED TO KNOW

Winston County Relief Information

Coliseum opens at 8:30 am – closes at 5:00 pm

Need Assistance:

Call the numbers listed at the bottom of page or go directly to the Louisville Coliseum. Groups will assist you in determining your needs and help you complete a work order for volunteer workers or supply needs.

VOLUNTEERS

            Volunteer & Donation administration is at the Louisville Coliseum located at 200 IVY AVENUE in Louisville.  All volunteers need to go to the Coliseum to request assignments and sign in. 

You must sign in  to receive a work order so that your skills can be matched with needs and specific need request.

Those who are volunteering for debris removal and cleanup should dress appropriately – Long pants, hard soled shoes or steel toe, hat, gloves, sun protection and insect repellant

DONATIONS

Donations should be brought to the Louisville Coliseum. Some items are NOT needed at this time!!  Clothing other than hats and gloves will not typically be accepted.

Special needs are: CLEANING SUPPLIES, MOPS, BROOMS, BUCKETS, TUBS, HOUSEHOLD ITEMS, TOILETRIES, TOWELS AND LINENS

For more information concerning volunteering, donations, assistance or general information- call the following numbers:

662-803-5295

662-803-5288