MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 3RD DAY OF DECEMBER 2013
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 3rd day of December 2013, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Richard R. Caperton gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Judy H. McLeod and unanimously carried, the Board approved the minutes of the regular meeting of November 19, 2013, as they now appear in the Minute Book.
ORDER – AIRPORT CONSULTANT/ENGINEER AGREEMENT
Upon motion made by Richard R. Caperton duly seconded by Eugene Crosby and unanimously approved, the Board approved an agreement with Clearwater Consultants of Starkville for professional services for the airport upon the recommendation of the Louisville Winston Airport Board and presented by Mike Forster. Copy of said agreement is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT TERMINAL BUILDING PROJECT
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payments to Davidson Hauling for $18,633.24 and to Kemp Associates LLC for $1,753.69, and to Louisville Utilities for $11,331.00 upon the receipt of FAA funds and with city funds for grant AIP 3280043013-2013 Terminal Building project for a total of $31,717.93. Copy of said invoices and grant funds application are made Exhibit “B” to these minutes the same as if recopied herein in full in words and figures.
ORDER –NATRON PROJECT ELECTRICAL BID
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board accepted the recommendation of Calvert-Spradling Engineers to accept Triplett Electric as the low bidder on the Low Voltage Motor Control Centers (Material Only) at Natron for $485,080.00, and upon the same order to authorize the Mayor to sign the Notice of Award. Copy of said bids and notice of award is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER –NATRON PROJECT
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorize the Mayor to sign request for cash for $606,663.02 for Natron Project and upon the same order to make payments to Southern Electric for $559,713.02, Howard Industries for $27,855.00 and to Irby Electric for $4,495, Sample Hicks Associates for $10,400.00 and Calvert Spradling Engineers for $4,200.00 Copy of said invoices and request for cash are made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER – POLO BUILDING REPAIR
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board authorized the Mayor to sign request for cash for $14,966.91 for Polo air condition repair and make payments to Century Heating and Cooling, Inc. for $8,750.00 and King Constructors for $6,216.91. Copy of said invoices and request for cash are made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER –LOUISVILLE TRANSLOAD PROJECT
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized the payment of $26,411.77 for the note with Winston County Economic Development District for $25,000.00 plus $1,411.77 interest for the Transload project. Copy of said invoice is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER – DOCKET OF CLAIMS
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #9310-559 for $106,085.49 for November bills. Copy of said docket is made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures.
ORDER – G. O. BOND CONSTRUCTION FUND
PAYMENT TO J. C. CHEEK CONTRACTORS INC.
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of $52,140.00 to J. C. Cheek Contractors for Thermo Traffic striping for street paving and improvements. Copy of said invoice is made Exhibit “H” to these minutes the same as if recopied herein in full in words and figures.
ORDER – APPOINTMENT TO LOUISVILLE HOUSING AUTHORITY BOARD
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board appointed Willie Dean Miller to a five-year appointment to the Louisville Housing Authority Board from January 1, 2014 through January 1, 2019.
ORDER –ORDINANCE 364: FRANCHISE RENEWAL WITH METROCAST
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board adopted Ordinance 364, an ordinance granting a nonexclusive franchise renewal to MetroC ast Communications of Mississippi, LLC, to construct, operate, and maintain a cable system in the City of Louisville setting conditions and regulations. Copy of said ordinance is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures
ORDER – BBI AGREEMENT
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized the renewal of the hardware and software maintenance agreements with BBI, Inc. for a total of $15,270.00 for 2014. Copy of said agreements and invoices are made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ORDINANCE 365: CEMETERY ORDINANCE
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board adopted Ordinance 365, an ordinance governing the management of the city owned cemeteries. Copy of said ordinance is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures.
ORDER – STREET NAMES
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board adopted a list of all streets maintained by the City of Louisville. Copy of said list is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.
ORDER – FIXED ASSETS DISPOSITION
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board authorized the disposition of fixed assets as requested. Copy of said list is made Exhibit "M” to these minutes the same as if recopied herein in full in words and figures.
ORDER – FIXED ASSETS TRANSFER
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board authorized the transfer of certain fixed assets to other departments within the city. Copy of said list is made Exhibit "M" to these minutes the same as if recopied herein in full in words and figures.
ORDER – MML MID WINTER CONFERENCE
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized registration, travel and lodging for the Mayor, Board and City Attorney to attend the MML Mid-Winter Conference in January 28-30, 2014, in Jackson. Copy of said registration is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.
ORDER – FIRE TRAINING
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board approved the request for training for the Fire Chief Johnny Roy Haynes, Brian Collier, Robert Hutto, Detrick Sanders, and Mike Towne to attend in Louisville, registration $450.00 total, the Thomas Leadership Consultants Supervisory Series on Supporting Change. Copy of said request is made Exhibit "O" to these minutes the same as if recopied herein in full in words and figures.
ORDER – NOTICE FOR FULLTIME FIREMAN
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized a notice for full time employment in the Fire Department. Copy of said notice is made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.
ORDER – E911 INTERLOCAL AGREEMENT
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board adopted an Interlocal Agreement with Winston County for the Operation of the Enhanced Emergency Telephone Service (E-911) Office. Copy of said agreement is made Exhibit “Q” to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADJOURN
Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR