MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 21ST DAY OF OCTOBER 2014
A regular meeting of the
Mayor and Board of Aldermen of the City of Louisville was held at five-thirty
o’clock p.m. on the 21st day of October 2014, at the City Hall, the
aforesaid being the time and place for the meeting with the following officers
present: William A. “Will” Hill, Mayor; Eugene
Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H.
McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor
Tucker, City Attorney.
The
meeting was duly opened and called to order by Mayor Will Hill. The Mayor gave the opening prayer and led in
the Pledge of Allegiance to the Flag. The following business was transacted at
the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Richard R. Caperton seconded
by Frances S. Ball and unanimously carried, the Board approved the minutes of
the regular meeting of October 7, 2014, as they now appear in the Minute Book.
ORDER – RECOGNITION
OF ATTENDANCE OF MUW NURSING STUDENTS
Upon
motion made by Frances S. Ball duly seconded by Richard R. Caperton and
unanimously approved, the Board acknowledged the attendance of the MUW Nursing
Students who were making community assessments. Those in attendance at the
meeting were Jamie Heaton, Samantha Rogers, Allie Benton, Rainee Davis, Heather
Pullen, and Meg McPherson.
ORDER –
PROPOSALS FOR CONSTRUCTION MANAGEMENT
OF PLYWOOD
FACILITY
There
came on for consideration the matter of proposals for construction management
at the plywood facility, and whereas proposals were rated which were received
from Brasfield & Gorrie, Mid-South Engineering, and Yates Construction,
then upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and
unanimously approved, the Board authorized the Mayor to negotiate with Yates
Construction for construction management at the Plywood Facility. Copy of said rating tabulation is made Exhibit
"A" to these minutes the same as if recopied herein in full in words
and figures.
ORDER –BIDS
FOR DEMOLITION AT PLYWOOD FACILITY
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board voted to table action on the bids for demolition at the
Plywood Facility.
ORDER – AIRPORT
PROJECT 2013
There
came on for consideration the matter of authorizing payments upon receipt of
FAA funds for the Airport AIP Project 3-28-0043-013-2013 for the terminal
building, then upon motion made by Frances S. Ball duly seconded by Judy H.
McLeod and unanimously approved, the Board authorized payment to Davidson
Hauling for $148,364.59. Copy of said invoice is made Exhibit “B” to these
minutes the same as if recopied herein in full in words and figures.
Upon
motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously
approved, the Board authorized payment of $5,917.23 to Davidson Hauling for
change order to project. Copy of said invoice is made Exhibit "C" to
these minutes the same as if recopied herein in full in words and figures.
Upon
motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously
approved, the Board authorized payment of 9,419.34 to Kemp Associates LLC. Copy
of said invoice is made Exhibit "D" to these minutes the same as if
recopied herein in full in words and figures.
Upon
motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously
approved, the Board approved payment of $24,371.95 as reimbursement to the
Louisville-Winston County Airport Board for access road materials and sewer and
water construction. Copy of said invoice
is made Exhibit "E" to these minutes the same as if recopied herein
in full in words and figures.
ORDER – AIRPORT
PROJECT 2014
There
came on for consideration the matter of authorizing payments upon receipt of
FAA funds for the Airport AIP Project 3-28-0043-014-2014 for the Main Ramp
Expansion and Obstruction Removal, then upon motion made by Gwenita Mays duly
seconded by Frances S. Ball and unanimously approved, the Board authorized the
payment of $22,000.00 to Robert McCully for aviation rights. Copy of said invoice is made Exhibit "F"
to these minutes the same as if recopied herein in full in words and figures.
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board authorized the payment of $10,000.00 to Lumber Jack Tree
Services. Copy of said invoice is made Exhibit
"G" to these minutes the same as if recopied herein in full in words
and figures
Upon
motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously
approved, the Board authorized the payment of $1,313.00 to Russell Cobb for
stump grinding services at the airport. Copy
of said invoice is made Exhibit "G" to these minutes the same as if
recopied herein in full in words and figures
Upon
motion made by Gwenita Mays duly seconded by Frances S. Ball, with Eugene
Crosby abstaining, the Board authorized the payment of $30,721.37 to Clearwater
Consultants Inc. for professional services on the airport project. Copy of said invoice is made Exhibit "H"
to these minutes the same as if recopied herein in full in words and figures
ORDER – SURPLUS
VEHICLES BIDS
Upon
motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously
approved, the Board accepted the bid of $200.00 from Isaac Parker on the
surplus (wrecked) police car #4, fixed asset #1-4373. Other bids received were David Griffin for
$150.00 and Ronnie Eubanks for $111.00.
Upon
motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously
approved, the Board accepted the bid of $200.00 from Isaac Parker on the
surplus (wrecked) police car #18, fixed asset #1-4379. Other bids received were David Griffin for
$150.00 and Ronnie Eubanks for $112.00. Copy
of said bid tabulation is made Exhibit "I" to these minutes the same
as if recopied herein in full in words and figures.
ORDER –FIXED
ASSET DISPOSITION AND TRANSFERS
Upon
motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously
approved, the Board declared as surplus and authorized the notice and sale of
certain fixed assets as listed, 1984 Chevrolet Blazer fixed asset #1-930, 1993
Ford F150 Truck 1-2955, and 1986 Ford Dump Truck 1-2971. Copy of said list is
made Exhibit “J” to these minutes the same as if recopied herein in full in
words and figures.
Upon
motion made by Richard R. Caperton duly seconded by Frances S. Ball and
unanimously approved, the Board authorized the disposal of certain fixed assets
as listed.
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board authorized the transfer of certain fixed assets as listed.
Copy
of said list is made Exhibit “K” to these minutes the same as if recopied
herein in full in words and figures.
ORDER – BUDGET
AMENDMENTS
Upon
motion made by Richard R. Caperton duly seconded by Frances S. Ball and
unanimously approved, the Board authorized the budget amendments to the
2013-2014 budget as listed, and upon the same order authorized a notice of said
amendments in the Winston County Journal. Copy of said amendments is made Exhibit "L"
to these minutes the same as if recopied herein in full in words and figures.
ORDER – LANDFILL
POLICY
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board authorized the policy that any residential vegetative
debris delivered to the landfill by county residents will not be charged for by
the Louisville/Winston Landfill, effective immediately.
ORDER – POLICE
TRAINING
Upon
motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously
approved, the Board authorized Donnie Graham, Charlie Miller, Perry Yates, and
Karl Black to attend the Police Training: Suicide Prevention, November 6, in
Meridian at no cost. Copy of said request is made Exhibit "M" to
these minutes the same as if recopied herein in full in words and figures.
ORDER – CHIEF’S
CONFERENCE
Upon
motion made by Gwenita Mays duly seconded by Richard R. Caperton and
unanimously approved, the Board authorized Chief L. M. Claiborne to attend the
MACP Police Conference on December 9-12 in Oxford, registration $325.00, plus
lodging and meals. Copy of said request
is made Exhibit "N" to these minutes the same as if recopied herein
in full in words and figures.
ORDER –POLICE
TRAINING
Upon
motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously
approved, the Board authorized Andy Taylor and Barry McWhirter to attend the
Officer Safety Training: Train the Trainer, November 5-6, in Columbus at no
cost. Copy of said request is made Exhibit "O" to these minutes the
same as if recopied herein in full in words and figures. No exhibit.
ORDER – POLICE
TRAINING
Upon
motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously
approved, the Board authorized Barry McWhirter, Greg Clark, Donnie Graham, and
Tonya McWhirter to attend “Verbal Clues, Body Language, & Eye Assessing to
Detection Deception”, on November 10-11, in Pearl, at $125.00 per person. Copy of said request is made Exhibit "P"
to these minutes the same as if recopied herein in full in words and figures.
ORDER – FIRE
TRAINING
Upon
motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously
approved, the Board authorized Robert Hutto to attend the Fire Training
Conference in Oxford on November 19-20, registration $99.00, plus lodging,
meals, and travel. Copy of said request is made Exhibit "Q"
to these minutes the same as if recopied herein in full in words and figures.
ORDER – ACKNOWLEDGE
TRANSFER OF FUNDS
Upon
motion made by Eugene Crosby duly seconded by Richard R. Caperton and
unanimously approved, the Board acknowledged the transfer of $2,000,000.00 from
Insurance Fund to Accounts Payable as of September 30, 2014.
ORDER –
ADJOURN
Upon motion made by Frances S. Ball duly
seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned
with no further business.
ATTEST:
BABS W.
FULTON WILLIAM A.
“WILL” HILL
CITY
CLERK MAYOR