Monday, February 16, 2015

Board Minutes-Dec 16, 2014



 MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE  16TH DAY OF DECEMBER 2014


A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 16th day of December 2014, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present:  William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.

The meeting was duly opened and called to order by Mayor Will Hill.  The Mayor gave the opening prayer and led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:

ORDER – APPROVAL OF MINUTES


Upon motion made by Frances S. Ball seconded by Judy H. McLeod and unanimously carried, the Board approved the minutes of the regular meeting of December 2, 2014, as they now appear in the Minute Book.

ORDER – PETITION FOR REZONING

Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board accepted the Petition to the Zoning Board and set a hearing date for January 19 at 6:00 and authorized the notice of the request from Billy Joe White and Lee O. Mays, Trustees of Faith Tabernacle Church of Christ USA and Genesis Learning Center LLC, for a variance to the Zoning Ordinance to locate a daycare at 401 Pontotoc Street.  Copy of said petition and notice is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.

ORDER – AIRPORT PROJECTS

Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized payment on the Airport Terminal Building Project 2013 AIP Grant upon receipt of FAA funds to Kemp Associates for $633.03. Copy of said invoice is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.

Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the retainage for $2,671.72 and acknowledged overpayment to Davidson Hauling and their reimbursement to the city for $3,245.51.  Copy of said invoice is made Exhibit “C” to these minutes the same as if recopied herein in full in words and figures.

Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board acknowledged the receipt of additional MDOT Grant for the terminal building in the amount of $34,000.00, and upon the same order authorized the Mayor to sign the request for said grant funds.  Copy of said MDOT Grant is made Exhibit “D” to these minutes the same as if recopied herein in full in words and figures.

Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board authorized payments for the Airport Main Ramp Addition 2014 AIP Grant upon receipt of funds to Clearwater Consultants for $9,525.33 and to Davidson Hauling for $89,302.73.  Copy of said invoice is made Exhibit “E” to these minutes the same as if recopied herein in full in words and figures.

ORDER –ARC PROJECT

Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized the publication of request for proposals for qualified administrators and qualified engineers for the proposed 2015 Appalachian Regional Commission pre-applications and full applications for any approved grants. Copy of said notice is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.

ORDER – PAYMENT TO PRYOR AND MORROW

Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved payment to Pryor and Morrow for $240,000.00 for design development of the Plywood Plant Project.  Copy of said invoice is made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures.

ORDER – NOTICES FOR PLYWOOD PLANT

Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized the Mayor to give notice of any and all multiple bids upcoming for the Plywood Plant Project.  Copy of said bid schedule is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.

ORDER –NOTICE OF HEARING ON HAZARD MITIGATION PLAN

Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board set a public hearing and authorized the notice for the hearing on Tuesday, January 20, 2015, at 5:00.  Copy of said notice is made Exhibit “I” to these minutes the same as if recopied herein in full in words and figures. 

ORDER – NOTICE FOR FIREFIGHTER

Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board authorized the notice for Firefighter to be given.   Copy of said notice is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.

ORDER – FIRE TRAINING

Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Chief Johnny Roy Haynes to attend the Minimum Standards Board meeting on January 7, 2015 at no cost to the city. 

ORDER –HOLIDAY SCHEDULE

Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the Christmas holiday schedule to close at noon on December 24, and be closed on December 25 and 26, and to be closed on January 1 for New Year’s Day. 

ORDER – MUNICIPAL ATTORNEY’S TRAINING

Upon motion made by Gwenita Mays duly seconded by Eugene Crosby and unanimously approved, the Board authorized Taylor Tucker to attend the Municipal Attorney’s Training on January 29, 2015, registration of $150.00.  Copy of said registration is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.

ORDER – MUNICIPAL ATTORNEY’S DUES

Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board approved payment of $25.00 for Municipal Attorney’s Association membership dues. Copy of said   is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.

ORDER – EXECUTIVE SESSION

Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board voted for a closed determination as to whether to convene into executive session, and inasmuch as determination was made, and upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously carried, the Board did convene into executive session to discuss a personnel matter.

After full discussion of the matter and upon motion made by Richard R. Caperton duly seconded by Judy H. McLeod and unanimously carried, the Board did convene out of executive session with no action taken.




ORDER – PROPERTY ACQUISITION

Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized the Mayor to negotiate the purchase price of certain land for acquisition by the city.

ORDER – ADJOURN

Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously carried, the Board meeting was adjourned with no further business.


ATTEST:



BABS W. FULTON                                                               WILLIAM A. “WILL” HILL
CITY CLERK                                                                         MAYOR