MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 4TH DAY OF JUNE 2013
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 4th day of June 2013, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. The Mayor gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Judy H. McLeod seconded by Frances S. Ball and unanimously carried, the Board approved the minutes of the regular meeting of May 21 as they now appear in the Minute Book.
ORDER –AIRPORT PROJECT
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board accepted the low bid from H. E. Mosley Construction Inc., of Meridian, MS, at $170,127.90 for the Remedial Runway Slope Stabilization project at the Louisville Winston County Airport. Copy of said bid tabulation sheet is made Exhibit "A" to these minutes the same as if recopied herein in full in words and figures
ORDER – REZONING ORDINANCE 361
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the decision of the Zoning and Planning Board approving the request by the City to rezone certain property located on Railroad Avenue owned by the City of Louisville from B-1 to M-2 zoning, and upon the same order adopted Ordinance 361 Rezoning Ordinance. Copy of said ordinance is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures
ORDER – G. O. BOND CONSTRUCTION FUND
PAYMENT TO BAKER CONSTRUCTION
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of $2,112.82 to Baker’s Ready Mix and Construction for concrete for street paving and improvements to be paid from the G. O. Bond Construction Fund. Copy of said invoice is made Exhibit “C” to these minutes the same as if recopied herein in full in words and figures.
ORDER – LOUISVILLE TRANSLOAD PROJECT
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign the request for CDBG funds for $151,849.87 for the Louisville Transload Project. Copy of said request is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign a request for TVA funds for $50,616.63 less 5% retainage, which is $48,085.80 for the Louisville Transload Project, and upon the same order authorized the transfer of city funds until TVA funds are received. Copy of said request is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board authorized payment to Calvert Spradling Engineers Inc., for $9,765.00 for professional services on the Louisville Transload Project. Copy of said invoice is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized payment of $187,201.50 to Continental Rails for construction at the Louisville Transload Project. Copy of said invoice is made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized the payment of $5,500.00 to Sample, Hicks, & Associates for administration of the Louisville Transload Project. Copy of said invoice is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures
ORDER – DOCKET OF CLAIMS
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #7723-8042 for $117,961.24 for May bills. Copy of said docket is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.
ORDER – POLICE TRAINING
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board approved the request for Scott Smith and Toby Lee to attend the RCTA Mexican Cartel & Violence, June 26-27, free training. Copy of said request is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures
ORDER –POLICE TRAINING
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the request for Greg Clark to attend RCTA ProActive Criminal Patrol, June 17-20, free training. Copy of said request is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures
ORDER – POLICE TRAINING
Upon motion made by Gwenita Mays duly seconded by Richard R. Caperton and unanimously approved, the Board approved the request for Charlie Black and Patrick Estes to attend the RCTA Drug Identification, June 10-14, free training. Copy of said request is made Exhibit "L" to these minutes the same as if recopied herein in full in words and figures.
ORDER – UNCLEAN PROPERTY LOCATED AT 112 KENNEDY
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board set a hearing date of Tuesday, July 2 at 5:30 to determine if certain property located at 112 Kennedy Street owned by Cheryl B. White is unclean or unsafe for the community. Copy of said notice is made Exhibit "M" to these minutes the same as if recopied herein in full in words and figures.
ORDER – UNCLEAN PROPERTY LOCATED AT 202 NORTH SPRING AVENUE
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board set a hearing date of Tuesday, July 2 at 5:30 to determine if certain property located at 202 North Spring Avenue owned by Helen Bridges is unclean or unsafe for the community. Copy of said notice is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.
ORDER – UNCLEAN PROPERTY LOCATED AT 347 NORTH CHURCH AVENUE
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board set a hearing date of Tuesday, July 2 at 5:30 to determine if certain property located at 347 North Church Avenue owned by Agrawal Prakash is unclean or unsafe for the community. Copy of said notice is made Exhibit "O” to these minutes the same as if recopied herein in full in words and figures.
ORDER – UNCLEAN PROPERTY LOCATED AT 410 EAST ST. CHARLES STREET
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board set a hearing date of Tuesday, July 2 at 5:30 to determine if certain property located at 410 East St. Charles Street owned by Virginia Burchfield is unclean or unsafe for the community. Copy of said notice is made Exhibit "P" to these minutes the same as if recopied herein in full in words and figures.
ORDER – TABLE MOTION
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board tabled any action on certain property located at 413 Jefferson Street.
ORDER – FIRE DEPARTMENT PART TIME EMPLOYEE
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board approved hiring Ron Summers at $9.00 per hour as a part time employee in the Fire Department. Copy of said request is made Exhibit “Q” to these minutes the same as if recopied herein in full in words and figures.
ORDER – EXECUTIVE SESSION
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board voted for closed determination as to whether to convene into executive session, and inasmuch as determination was made, and upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously carried, the Board did convene into executive session to discuss a personnel matter in the Public Works and Landfill Departments.
After full discussion of the matter and upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously carried, the Board did convene out of executive session with no action taken.
ORDER – LANDFILL DEPARTMENT FULL TIME EMPLOYEE
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized hiring Willie Thames at $10.30 per hour as a temporary full time employee in the Landfill Department.
ORDER – CDBG RESOLUTION ON NATIONAL POLICY OBJECTIVE
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board adopted a resolution stating that the city will meet the National Policy Objective of at least fifty-one percent (51%) of the proposed two hundred new jobs to be created by Dunollie Resources LLC to be filled by or made available to low or moderate income families. Copy of said resolution is made Exhibit "R" to these minutes the same as if recopied herein in full in words and figures
ORDER – ACKNOWLEDGE RECEIPT FROM NATRON WOOD PRODUCTS LLC
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board acknowledged the receipt of $22,093.10 from Natron Wood Products LLC for insurance and security as billed. Copy of said invoice and receipt is made Exhibit “S” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT MDOT GRANT
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign the acceptance form of the MDOT Multi-Modal grant of $289,170.00 for the Louisville Winston County Airport. Copy of said grant letter is made Exhibit “T” to these minutes the same as if recopied herein in full in words and figures.
ORDER – ACKNOWLEDGE DISADVANTAGED BUSINESS ENTERPRISE POLICY
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board adopted the Disadvantaged Business Enterprise (DBE) plan established for the Louisville Winston County Airport project. Copy of said plan letter is made Exhibit “U” to these minutes the same as if recopied herein in full in words and figures.
ORDER – WATKINS WARD AND STAFFORD AGREEMENT
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized the Mayor to sign the engagement letter with Watkins Ward and Stafford PLLC for the 2011-2012 audit not to exceed the amount $17,500.00. Copy of said letter is made Exhibit “V” to these minutes the same as if recopied herein in full in words and figures.
ORDER – LOUISVILLE HOUSING AUTHORITY AGREEMENT TERMINATION
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the receipt of a letter dated April 23, 2013 from Louisville Housing Authority Executive Director, Ginger H. Ming, giving the required sixty day notice to cancel the contract for community policing as of June 30, 2013 between Louisville Housing Authority and the City of Louisville. Copy of said letter is made Exhibit “W” to these minutes the same as if recopied herein in full in words and figures.
ORDER – ORDINANCE 362 TO CLOSE BEALL AVENUE
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board adopted Ordinance 362, Ordinance Closing and Abandoning a Portion of a Dedicated Public Street, closing Beall Avenue south of Pineywood Drive and east of Eiland Avenue, due to the safety of the community. Copy of said ordinance is made Exhibit “X” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AGREEMENT WITH WINSTON COUNTY TO PAVE HILLCREST CIRCLE
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to enter into an agreement with Winston County to pave the portion of Hillcrest Circle located outside the city limits for the actual cost of paving. Copy of said request is made is made Exhibit “Y” to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADJOURN
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR
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