MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 7TH DAY OF OCTOBER 2014
A regular meeting of the
Mayor and Board of Aldermen of the City of Louisville was held at five-thirty
o’clock p.m. on the 7th day of October 2014, at the City Hall, the aforesaid
being the time and place for the meeting with the following officers
present: William A. “Will” Hill, Mayor; Eugene
Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H.
McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor
Tucker, City Attorney.
The
meeting was duly opened and called to order by Mayor Will Hill. Taylor Tucker gave the opening prayer and the
Mayor led in the Pledge of Allegiance to the Flag. The following business was
transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Judy H. McLeod seconded
by Frances S. Ball and unanimously carried, the Board approved the minutes of
the regular meeting of September 16 and the public hearing of September 23, and
the recessed meeting of September 25, 2014, as they now appear in the Minute
Book.
ORDER
–RETAIL COACH
Upon
motion made by Frances S. Ball duly seconded by Richard R. Caperton and
unanimously approved, the Board authorized the Mayor to sign an agreement with
Retail Coach for a contract price of $30,000.00 with Louisville Utilities and
Winston County Economic Development Partnership contributing $5,000.00
each. Copy of said agreement is
made Exhibit “A” to these minutes the same as if recopied herein in full in
words and figures.
ORDER – EXTENSION
ON BIDS FOR PLYWOOD PLANT DEMOLITION
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board authorized an extension on the demolition bids at the
Plywood Plant from October 14 to October 21, 2014.
ORDER –RESOLUTION
ON BUILDING PERMITS
Upon
motion made by Judy H. McLeod duly seconded by Richard R. Caperton and
unanimously approved, the Board adopted a resolution authorizing reduction or
refund of twenty percent (20%) in building, electrical, plumbing, mechanical,
and gas permit fees for property owners which had damages to their property as
a result of the April 28, 2014 tornado, and obtained prior to April 28, 2015. Copy of said resolution is made Exhibit "B"
to these minutes the same as if recopied herein in full in words and figures.
ORDER – APPLICATION
FOR USE PERMITTED ON APPEAL
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the accepted the Application for Use Permitted on Appeal from Diane
Edmonds for a proposed daycare at 305 West Oak Street and upon the same order
set a date for a hearing before the Zoning Board on Monday, November 17 at 6:00
and authorized the notice of said hearing.
Copy of said petition and notice is made Exhibit "C" to these
minutes the same as if recopied herein in full in words and figures.
ORDER – UNCLEAN
PROPERTY LOCATED AT
109 HEMLOCK
STREET
There
came on for consideration the matter of a hearing on unclean property located
at 109 Hemlock Street, owned by Laurence
Hathorn, and whereas the owner was
contacted and is not in attendance, then upon motion made by Frances S. Ball duly
seconded by Gwenita Mays and unanimously approved, the Board determined that
said property is unclean or unsafe for the community and adopted a resolution
giving the owner until November 4, 2014, to clean said property. Copy of said resolution is made Exhibit
"D” to these minutes the same as if recopied herein in full in words and
figures.
ORDER –
UNCLEAN PROPERTY LOCATED AT
609 SOUTH
COLUMBUS AVENUE
There
came on for consideration the matter of a hearing on unclean property located
at 609 South Columbus Avenue, owned by Tommy J. Dooley, and whereas the owner was
contacted and is not in attendance, then upon motion made by Judy H. McLeod duly
seconded by Gwenita Mays and unanimously approved, the Board determined that
said property is unclean or unsafe for the community and adopted a resolution
giving the owner until November 4, 2014, to clean said property. Copy of said resolution is made Exhibit
"E” to these minutes the same as if recopied herein in full in words and
figures.
ORDER –
UNCLEAN PROPERTY LOCATED AT
116 EILAND
AVENUE
There
came on for consideration the matter of a hearing on unclean property located
at 116 Eiland Avenue, owned by Dorothy Renee Leach, and whereas the owner was
contacted and is not in attendance, then upon motion made by Frances S. Ball duly
seconded by Gwenita Mays and unanimously approved, the Board determined that
said property is unclean or unsafe for the community and adopted a resolution
giving the owner until November 4, 2014, to clean said property. Copy of said resolution is made Exhibit
"F” to these minutes the same as if recopied herein in full in words and
figures.
ORDER –
UNCLEAN PROPERTY LOCATED AT
1061
BROOKSVILLE ROAD
There
came on for consideration the matter of a hearing on unclean property located
at 1061 Brooksville Road, owned by Thomas Edward Coleman, and whereas the owner
was contacted and is not in attendance, then upon motion made by Richard R.
Caperton duly seconded by Frances S. Ball and unanimously approved, the Board
determined that said property is unclean or unsafe for the community and
adopted a resolution giving the owner until October 21, 2014, to clean said
property. Copy of said resolution is
made Exhibit "G” to these minutes the same as if recopied herein in full
in words and figures.
ORDER –
UNCLEAN PROPERTY LOCATED AT
114 SOUTH
CHURCH AVENUE
There
came on for consideration the matter of a hearing on unclean property located
at 114 South Church Avenue, owned by Perry’s Department Store, and whereas the owner was contacted and is
not in attendance, then upon motion made by Frances S. Ball duly seconded by Gwenita
Mays and unanimously approved, the Board determined that said property is
unclean or unsafe for the community and adopted a resolution giving the owner
until November 4, 2014, to clean said property.
Copy of said resolution is made Exhibit "H” to these minutes the
same as if recopied herein in full in words and figures.
ORDER –
DOCKET OF CLAIMS
Upon
motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously
approved, the Board approved payment of the Docket of Claims #12200-12484 for
$153,179.79 for September bills. Copy of said docket is made Exhibit "I"
to these minutes the same as if recopied herein in full in words and figures.
ORDER
–SEMI-ANNUAL GENERAL OBLIGATION BOND PAYMENT
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board authorized the transfer of funds from Accounts Payable to
the General Obligation Bond Debt Service Fund and upon the same order
authorized the payment to First Security Bank for $24,526.25 for the
semi-annual payment of $24,196.25 principal amount, plus $330.00 for interest,
paying agent fee, and postage. Copy of said invoice is made Exhibit
"J" to these minutes the same as if recopied herein in full in words
and figures.
ORDER –PAYMENT
TO NEEL-SCHAFFER
FOR LANDFILL
PROJECT
Upon
motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously
approved, the Board authorized a payment to Neel-Schaffer for $30,333.98 for
professional services at the Landfill to be paid from Landfill Fund
401-204-661. Copy of said invoice is
made Exhibit "K" to these minutes the same as if recopied herein in
full in words and figures.
ORDER – PAYMENT
TO PRYOR AND MORROW ARCHIETECTS AND ENGINEERS, PA
FOR PLYWOOD
PROJECT
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board authorized payment to Pryor and Morrow Architects and
Engineers, PA for Application #1 for Estimating for $90,681.42 and for
Schematics $360,000.00 for a total of $450,681.42 on the plywood plant project.
Copy of said invoice is made Exhibit “L”
to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT
TO PRO ENVIRONMENTAL FOR THE PLYWOOD PROJECT
Upon
motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously
approved, the Board authorized the payment of $3,909.36 to Pro Environmental
Inc. for professional services at the plywood facility, to be paid from
Insurance Proceeds 700-600-600. Copy of
said invoice is made Exhibit "M" to these minutes the same as if
recopied herein in full in words and figures.
ORDER – FINAL
RESOLUTION ON POLO TAX EXEMPTION
Upon
motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously
approved, the Board adopted the final resolution granting Polo Custom Products
a five year exemption from advalorem taxes for the true value of $65,184.00 on
certain personal property. Copy of said resolution
is made Exhibit "N" to these minutes the same as if recopied herein
in full in words and figures.
ORDER – NOTICE
FOR BIDS FOR DEPOSITORY
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board authorized a notice for bids for the privilege of serving
as depository for the City for two (2) years, beginning January 1, 2015 through
December 31, 2016. Copy of said notice
is made Exhibit “O” to these minutes the same as if recopied herein in full in
words and figures.
ORDER – MUNICIPAL
COMPLIANCE QUESTIONNAIRE
Upon
motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously
approved, the Board acknowledged the Municipal Compliance Questionnaire for
2013-2014 budget year as required by audit.
Copy of said questionnaire is made Exhibit “P” to these minutes the same
as if recopied herein in full in words and figures.
ORDER – TABLE
FIXED ASSET DISPOSITION
Upon
motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously
approved, the Board tabled action on fixed asset disposition.
ORDER –ALLOWANCE
FOR DOUBTFUL ACCOUNTS
Upon
motion made by Frances S. Ball duly seconded by Richard R. Caperton and
unanimously approved, the Board approved acknowledged certain doubtful accounts
owed the city for landfill, cemetery, and personal taxes for the 2013-2014
budget year. Copy of said list is made Exhibit "Q" to these minutes
the same as if recopied herein in full in words and figures.
ORDER – SMALL
TOWN CONFERENCE
Upon
motion made by Richard R. Caperton duly seconded by Frances S. Ball and
unanimously approved, the Board authorized the registration, lodging, and
travel allowance for Small Town Conference for Will Hill and Gwenita Mays to be
held in Hattiesburg on November 6-7, 2014. Copy of said registration is made Exhibit
"R" to these minutes the same as if recopied herein in full in words
and figures.
ORDER – MUNICIPAL
CLERK CONFERENCE
Upon
motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously
approved, the Board authorized registration, lodging, and travel allowance for
Babs W. Fulton to attend the MS Municipal Clerks Conference on December 18-19
in Jackson. Copy of said registration is
made Exhibit "S" to these minutes the same as if recopied herein in
full in words and figures.
ORDER –MS
TURFGRASS SEMINAR
Upon
motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously
approved, the Board authorized registration of $115.00 for Todd McCullough to attend the MS Turfgrass
Seminar in Starkville on November 10-12.
Copy of said registration is made Exhibit "T" to these minutes
the same as if recopied herein in full in words and figures.
ORDER –COURT
CLERKS CONFERENCE
Upon
motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously
approved, the Board authorized Sue Daniels to attend the MS Municipal Court Clerk’s
Leadership Conference on November 5-7 in Gulfport at not cost to the city. Copy of said notice is made Exhibit "U"
to these minutes the same as if recopied herein in full in words and figures.
ORDER
–ACKNOWLEDGE COURT CLERKS ATTENDANCE
Upon
motion made by Frances S. Ball duly seconded by Richard R. Caperton and
unanimously approved, the Board acknowledged the certificate of attendance for
Sue Daniels at the Municipal Court Clerk Seminar. Copy of said certificate is made Exhibit
"V" to these minutes the same as if recopied herein in full in words
and figures.
ORDER –CARE
LODGE DOMESTIC VIOLENCE
Upon
motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously
approved, the Board authorized Tonya McWhirter to attend the Care Lodge Domestic
Violence seminar in Meridian on October 9. Copy of said notice is made Exhibit
"W" to these minutes the same as if recopied herein in full in words
and figures.
ORDER –PAYMENT
TO FRAZIERS SHOE STORE
Upon
motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously
approved, the Board authorized the payment of $100.00 to Frazier’s Shoe Store
for an August 2013 invoice for boots which was paid incorrectly. Copy of said invoice
is made Exhibit "X" to these minutes the same as if recopied herein
in full in words and figures.
ORDER –
ADJOURN
Upon motion made by Frances S. Ball duly
seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned
with no further business.
ATTEST:
BABS W.
FULTON WILLIAM A.
“WILL” HILL
CITY
CLERK MAYOR