Tuesday, June 2, 2015

Board Minutes-6-2-2015



MINUTES OF A REGULAR MEETING OF THE MAYOR

AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 2ND DAY OF JUNE 2015

A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 2nd day of June  2015, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present:  William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.


The meeting was duly opened and called to order by Mayor Will Hill.  Eugene Crosby gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:

ORDER – APPROVAL OF MINUTES



Upon motion made by Frances S. Ball seconded by Richard R. Caperton and unanimously carried, the Board approved the minutes of the regular meeting of May 19, 2015, as they now appear in the Minute Book.


ORDER – SUSPEND AGENDA



Upon motion made by Richard R. Caperton seconded by Gwenita Mays and unanimously carried, the Board voted to suspend the agenda to welcome Dev Jaiswal and his family.


ORDER – RECOGNIZE DEV JAISWAL
FOR OUTSTANDING PERFORMANCE AT NATIONAL SPELLING BEE


Whereas March 27, 2015, was declared Dev Jaiswal Day in Louisville, to honor Dev for winning the State Spelling Bee and advancing to the national finals, then upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board recognized Dev Jaiswal for his outstanding performance and for placing fifth at the National Spelling Bee in Washington, D. C., and presented him with a key to the city.   


ORDER – UNCLEAN PROPERTY LOCATED AT 104 TERRY LANE


There came on for consideration the matter of the city cleaning certain unclean property at 104 Terry Lane, owned by James Hurt Etal, then upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board adopted a resolution adjudicating the cost of the clean-up of $403.92 and authorized that a lien be enrolled at the Circuit Clerk’s office, and if unpaid, that the land be sold at the tax sale to satisfy the lien as provided by law.  Copy of said resolution is made Exhibit "A" to these minutes the same as if recopied herein in full in words and figures.


ORDER – DOCKET OF CLAIMS


Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #14588-14799 for $103,946.43 for May bills. Copy of said docket is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.


ORDER –ANNUAL LANDFILL PAYMENT TO STATE TAX COMMISSION


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the electronic payment to the State Tax Commission for $84,842.33 for the annual landfill payment to be paid from Landfill Fund.  Copy of said invoice is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.


ORDER – PAYMENT TO WILLIE SLOAN


Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board approved an invoice to pay Willie Sloan Equipment for $223.00 for Solid Waste invoice.  Copy of said invoice is made Exhibit "D” to these minutes the same as if recopied herein in full in words and figures.

ORDER – TRANSFER FUNDS FROM ACCOUNTS PAYABLE TO INSURANCE FUND


Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized the City Clerk to transfer $3,000,000.00 from Accounts Payable Fund to Insurance Fund for repayment of internal loan.  Copy of said transfer is made Exhibit “E” to these minutes the same as if recopied herein in full in words and figures.


ORDER – PAYMENT TO BROADDUS & ASSOCIATES


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the payment of $3,302.50 for two invoices to Broaddus and Associates for a previous billing for Emergency Protective professional services.  Copy of said invoices is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.


ORDER –PAYMENTS FOR WINSTON PLYWOOD PROJECT


Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board authorized sixteen payments that total $2,371,064 as presented by W. G. Yates Construction Company, the Project Manager for the Winston Plywood project.  The payments are as follows:  1. Demolition Package: Century Construction $15,453.80; and Yates Construction $618.15.  2.  Foundation Package: Century Construction $631,504.67; Yates Construction $25,260.19; and Pryor & Morrow Architects $10,813.44.  3. Metal Building Package: Century Construction $1,380,173.45; Yates Construction $55,206.94; Pryor & Morrow Architects $23,916.80.  4.  Site and Utilities Package:  Century Construction $620,385.97; Yates Construction $24,815.44; and Pryor & Morrow Architects $10,092.74.  5.  Hog/Glue/Lathe/Chipper Package:  Pryor & Morrow Architects $53,829.00.  6.  Fire Protection Package:  Pryor & Morrow Package $45,900.00.  7.  Rate & Reimbursables: Yates Construction $67,722.17.  8.  FEMA Public Assistance: Broaddus & Associates $23,783.75.  9.  FEMA Grant Administration:  Broaddus & Associates $1,973.79.  Copies of said billing and invoices are made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.  


ORDER – ACCEPT BID FOR WINSTON PLYWOOD- HOG ROOM


Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board accepted the recommendation to accept the bid of $1,489,000.00 from Century Construction and Realty, Inc. for the Winston Plywood – Hog Room, Glue Building & Lathe/Chipper Deck Package.  An alternate bid was received from Tyler Construction Group for $1,600,000.00; PSI Construction Company for $1,515,283.00; and from Flagstar for $2,584,000.00.  Copies of said bids and recommendation are made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.


ORDER – ACCEPT BID FOR WINSTON PLYWOOD- FIRE SUPPRESSION


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the recommendation to accept the bid of $1,275,000.00 from Industrial Commercial Fire Protection, Inc. (ICFP, Inc.) for the Winston Plywood- Fire Suppression Package.  An alternate bid was received from Fireline for $1,895,760.00. Copies of said bids and recommendations are made Exhibit “I” to these minutes the same as if recopied herein in full in words and figures.  


ORDER – AUTHORIZE NOTICES FOR DELINQUENT TAXES


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the City Clerk to give notice for all delinquent and maturing taxes.  Copies of said notices are made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.


ORDER – GIVE NOTICE OF PUBLIC HEARING ON BUDGET


Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board set a public hearing for budget for Tuesday, August 4 at 5:00 and authorized the city clerk to give notice of said hearing.   Copy of notice  is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.

ORDER –ACKNOWLEDGE POLICE TRAINING


Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board acknowledged the Police training, USDOJ weapons of Mass Destruction in Jackson on June 15 at no cost to the city with Andy Taylor, Perry Yates, Karl Black, and Mark Gregory attending.  Copy of said notice is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.


ORDER – HEARING ON COMPREHENSIVE PLAN


Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board set a public hearing for Comprehensive Planning on Monday, July 6, at 6:00 in City Hall Auditorium.  Copy of said notice is made Exhibit “M” to these minutes the same as if recopied herein in full in words and figures.


ORDER – AUTHORIZE NOTICES FOR PW 104


Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to give legal notice for any FEMA Project 104 as  needed.  


ORDER – APPLICATION FOR TAX EXEMPTION FROM POLO CUSTOM PRODUCTS


There came on for consideration the application by Polo Custom Products for a tax exemption from all ad valorem taxes except School District tax, then upon motion made by Frances S. Ball duly seconded by Gwenita Mays, the Board adopted a resolution to approve the application for a five-year exemption from city ad valorem taxes for Polo Custom Products on new equipment with a total true value of $47,903.06. Copy of said application is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.


ORDER – RESOLUTION FOR COLLATERAL SECURITY


There came on for consideration the matter of a Local Government Resolution for Collateral Security for the Community Disaster Loan (CDL) application, and then upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board adopted said resolution whereby the city will apply for a loan allowance of $1,728,855.00.  Copy of said resolution is made Exhibit “O” to these minutes the same as if recopied herein in full in words and figures.


ORDER- SALARY INCREASE FOR MAYOR IN LIEU OF VEHICLE


There came on for consideration the matter of an increase in salary for the Mayor rather than the city providing an automobile for the Mayor’s use, then upon motion made by Richard R. Caperton duly seconded by Gwenita Mays and unanimously approved, the Board authorized a pay increase for the Mayor from $61,800.00 to $71,000.00 in lieu of furnishing a city automobile and further established the Mayor’s base salary, if provided a city automobile, to be 15% less the current salary at the given time.  


ORDER – ADJOURN


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned with no further business.

ATTEST:


BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR