MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 3RD DAY OF SEPTEMBER 2013
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 3rd day of September 2013, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Eugene Crosby gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Eugene Crosby and unanimously carried, the Board approved the minutes of the regular meeting of August 20 and the recessed meeting of August 27, 2013, as they now appear in the Minute Book.
ORDER – APPOINTMENT TO WINSTON COUNTY
ECONOMIC DEVELOPMENT BOARD
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board appointed Terry Reynolds to a three year term on the Winston County Economic Development Board effective September 30, 2013 through September 30, 2016.
ORDER – FINAL RESOLUTION FOR TAX EXEMPTION FOR
POLO CUSTOM PRODUCTS
There came on for consideration the matter of adopting a final resolution granting an ad valorem taxation exemption for Polo Custom Products, and whereby the application was approved by the State Tax Commission for exemption on property with the true value of $7,030.09 and all other requirements have been met, therefore upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously carried, the Board adopted the final resolution granting an exemption on all ad valorem taxation except school district taxation for Polo Custom Products property with a total true value of $7,030.09.00 effective from and after January 1, 2013, for five years, expiring December 31, 2017. Copy of said resolution and final approval by the State Tax Commission is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – DOCKET OF CLAIMS
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #8635-8815 for $126,776.96 for August bills. Copy of said docket is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO GOLDEN TRIANGLE PLANNING AND DEVELOPMENT
FOR E911 MAPPING PROJECT
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized payment to Golden Triangle Planning and Development District for $62,500.00 for the E911 Mapping Project upon the receipt of $50,000.00 ARC grant funds plus $12,500.00 City of Louisville general funds transferred as budgeted. Copy of said invoice and transfer request is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures
ORDER –PAYMENT TO MS MUNICIPAL WORKERS COMPENSATION
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized payment to Mississippi Municipal Workers Compensation for the annual payment of $67,588.00 to be paid in three installment payments. Copy of said invoice is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures
ORDER – BYPASS BANNERS
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the payment of $1,412.02 to Carrot Top Industries for the bypass banners and upon the same order acknowledged the receipt of $1,412.02 from the Winston County Community Development for reimbursement of the payment on banners. Copy of said invoice and check is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER – SOLID WASTE PROPOSAL
There came on for consideration the matter of proposals for the purpose of collecting residential and small business solid waste, and whereas two bids were received, then upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board accepted the low bid from Waste Pro. The other bid was received from Waste Management. Copy of said proposals are made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER – TRANSFER FUNDS FROM SOLID WASTE TO LANDFILL
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized the transfer of $25,000.00 from Solid Waste Fund to Landfill Fund as budgeted for the pro rata share and support of landfill. Copy of said transfer is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.
ORDER – E911 TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Vera McCarty, Patricia Dempsey and Kayla Rogers to attend the E911 Fall Training Seminar on October 13-16 in Tunica, all expenses reimbursable. Copy of said request is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.
ORDER – MACE TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Jody Fulton to attend the MACE Education Conference in Brandon on October 17-18, 2013, and $50.00 registration. Copy of said registration is made Exhibit “I” to these minutes the same as if recopied herein in full in words and figures.
ORDER- RESOLUTION FIXING THE TAX LEVY
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby, and unanimously approved, the Board adopted a Resolution Fixing the Tax Levy for 2013 Taxes setting the total city millage at 23.00 and the total school millage at 58.46 for a total of 81.46 mills. Copy of said resolution is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADOPT 2013-2014 BUDGET
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board adopted the 2013-2014 Budget and authorized the publication of the condensed budget. Copy of said budget is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures.
ORDER- AGREEMENT WITH LOUISVILLE MUNICIPAL SCHOOL TO COLLECT TAXES
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board adopted an agreement with the Louisville Municipal Schools to collect school tax for a five percent collection fee for 2013-2014 fiscal year. Copy of said agreement is made Exhibit "L" to these minutes the same as if recopied herein in full in words and figures.
ORDER- AGREEMENT WITH COUNTY TO COLLECT TAXES
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board adopted an agreement with Winston County for the county to collect the school taxes on property located outside the city limits for a five percent collection fee for the 2013-2014 fiscal year. Copy of said agreement is made Exhibit "M" to these minutes the same as if recopied herein in full in words and figures.
ORDER- AGREEMENT WITH COUNTY TO COLLECT MOBILE HOME
AND MOTOR VEHICLE TAXES
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board adopted an agreement with Winston County for the county to collect mobile home and motor vehicle taxes for the city for a five percent collection fee for the 2013-2014 fiscal year. Copy of said agreement is made Exhibit "N" to these minutes the same as if recopied herein in full in words and figures.
ORDER –TVA ARC WATER PROJECT
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign a project agreement with TVA – ARC Waterline Improvement Project through Louisville Utilities. Copy of said agreement is made Exhibit “O” to these minutes the same as if recopied herein in full in words and figures.
ORDER –TVA ARC NATRON PROJECTS
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign a project agreement with TVA – ARC for the Louisville Building Improvements at Natron. Copy of said agreement is made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.
ORDER – LOUISVILLE TRANSLOAD FACILITY
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign the request for CDBG funds for $40,350.87 and TVA funds of $12,777.78 ( $13,450.29 less 5%) for the Louisville Transload Project and upon the same order authorized the transfer of city funds for $662.51 until TVA funds are received. Copy of said request is made Exhibit “Q” to these minutes the same as if recopied herein in full in words and figures
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board authorized payment to Calvert Spradling Engineers Inc., for $1,116.00 (CDBG $837.00, TVA $279.00)for professional services on the Louisville Transload Project. Copy of said invoice is made Exhibit "R" to these minutes the same as if recopied herein in full in words and figures
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized payment of $52,685.16 (CDBG $39,513.87, TVA $13,171.29) to Continental Rails for construction at the Louisville Transload Project. Copy of said invoice is made Exhibit "S" to these minutes the same as if recopied herein in full in words and figures
ORDER – ADJOURN
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR