MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 17TH DAY OF SEPTEMBER 2013
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 17th day of September 2013, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Eugene Crosby gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Judy H. McLeod and unanimously carried, the Board approved the minutes of the regular meeting of September 3, 2013 as they now appear in the Minute Book.
ORDER – AIRPORT PROJECT
Upon motion made by Richard R. Caperton duly seconded by Eugene Crosby and unanimously approved, the Board authorized the Mayor to sign the Multi Modal Grant request for $37,718.06 and upon the receipt of the funds to make payments to H. E. Mosley Inc., for $35,140.50 and to Kemp Associates LLC for $2,958.55 for the Runway Slope Stabilization project at Louisville Winston County Airport. Copy of said application for funds and invoices is made Exhibit "A" to these minutes the same as if recopied herein in full in words and figures
ORDER – SOLID WASTE ROLL OUT CAN QUOTES
There came on for consideration the matter of accepting a low quote on 274 ninety-five gallon roll out carts for solid waste collection, and whereas two quotes were received, then, upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board accepted the low quote from Ingram Equipment Company LLC for $17,906.00, with the alternate quote being $18,358.00 from Schaefer Systems International Inc. Copy of said quotes is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures
ORDER –NATRON PROJECT ELECTRICAL QUOTES
There came on for consideration the matter of accepting low quotes on electrical bids for the Natron project, then upon the recommendation of Calvert Spradling Engineers Inc., and upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the low bid for the Pad Mounted 15kV Switchgear (Material Only) by Stuart C. Irby, with a standard delivery bid for $153,277.00. Other bids received were Buccaneer Services, and Triplett Electric Company.
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board rejected the low bid for the Low Voltage Motor Control Centers (Material Only) by Stuart C. Irby, for $570,672.00. Other bid received from Triplett Electric Company.
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to re-advertise for bids on the Low Voltage Motor Control Centers (Material Only).
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board accepted the low bid for the Pad Mounted transformers (Material Only) by Howard Industries, for $211,206.00. Other bids received from H. D. Supply Company, Stuart C. Irby Company, and Triplett Electric Company.
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board accepted the low bid for the Low Voltage Switchboards (Material Only) from Stuart C. Irby for $159,661.00. Other bid received from Triplett Electric Company.
Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board accepted the low bid for Electrical Improvements from Southern Electric Corporation of Mississippi for $1,205,500.00. Other bids received from Webster Electric Company, Inc., Chain Electric Company, McInnis Electric Company, Triplett Electric Company, and Gregory Construction Services, Inc.
Copy of said bid tabulations is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures
ORDER – BIDS FOR SURPLUS PROPERTY VEHICLES
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the high bid from D Company of Petal, MS, for $1,177.00 for a 1995 GMC Yukon vehicle, and authorized proceeds to be receipted in the Forfeited Fund.
Other bid was received from Contea Eichelberger
Upon motion made by Richard R. Caperton duly seconded by Gwenita Mays and unanimously approved, the Board accepted the high bid from Isaac Parker for $1,105.00 for the 1996 Ford Explorer, and authorized proceeds to be receipted in the Forfeited Fund. Other bids were received from D Company, Contea Eichelberger, and Ronald Roberson.
Copy of said bid tabulations is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER – TRANSFER ADMINISTRATIVE FUNDS
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the transfer of funds from General Fund to Library Fund in the amount of $24,850.00 as budgeted.
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized the transfer of funds from Cemetery Fund to General Fund in the amount of $79,000.00 as budgeted.
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized the transfer of funds from Landfill Fund to General Fund in the amount of $100,000.00 as budgeted.
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the transfer of funds from Solid Waste to General Fund in the amount of $42,500.00 as budgeted.
Copy of said transfers is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER – POLICE TRAINING
Upon motion made by Gwenita Mays duly seconded by Eugene Crosby and unanimously approved, the Board authorized Toby lee and Patrick Estes to attend Criminal Patrol Drug Intervention Training at Pearl on September 30-October 1, 2013, for free training, $20.00 per night at MLEOTA, plus meals for two days. Copy of said training announcement is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures
ORDER –POLICE TRAINING
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized Patrick Estes to attend MS STARS Conference in Olive Branch on September 24-26, 2013, for a free conference, lodging $85.00 per night and meal allowance. Copy of said training announcement is made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures
ORDER – RECREATION DEPARTMENT PART TIME EMPLOYEES
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized hiring two new part time, “as needed” employees, Jennifer Quinn Dunn and Darron Beeman, at $9.00 per hour effective immediately for the Parks and Recreation Department.
ORDER – CEMETERY CONTRACT CHANGE WITH JAY GRAHAM
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized the increase of $50.00 on the price of digging a grave contract with Jay Graham, to raise the amount to $300.00 effective October 1, 2013. Copy of said change is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADMINISTRATIVE CONTRACT WITH SAMPLE, HICKS AND ASSOCIATES
FOR NATRON PROJECT
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board approved the administrative contract for $58,000.00 with Sample, Hicks and Associates on the Natron Wood Products project. Copy of said contract is made Exhibit “I” to these minutes the same as if recopied herein in full in words and figures.
ORDER – CDBG FUNDS AND ARC FUNDS FOR NATRON PROJECT AND
PAYMENT TO CALVERT SPRADLING
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board a authorized the Mayor to sign the request for funds from ARC and CDBG for $20,000.00, and upon receipt make payment to Calvert Spradling Engineers Inc. for $20,000.00 for Preliminary/ Planning on the Louisville Natron Wood Products Project. Copy of said request for funds and invoice are made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PROCLAMATION HONORING B.J. KELLEGHAN
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board adopted a Proclamation Honoring B. J. Kelleghan for her work with the Historic Preservation Commission. Copy of said proclamation is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.
ORDER – USDA APPLICATION
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to submit an application to USDA for a 35% matching grant for certain equipment to be purchased in the 2013-2014 budget year. .
ORDER – ADJOURN
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR