Tuesday, April 21, 2015

Board Minutes-4-21-2015



MINUTES OF A REGULAR MEETING OF THE MAYOR

AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 21ST DAY OF APRIL 2015

A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 21st day of April  2015, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present:  William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.


The meeting was duly opened and called to order by Mayor Will Hill.  L. M. Claiborne gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:

ORDER – APPROVAL OF MINUTES



Upon motion made by Frances S. Ball seconded by Eugene Crosby and unanimously carried, the Board approved the minutes of the regular meeting of April 7, 2015, as they now appear in the Minute Book.


ORDER – AIRPORT HANGAR PROJECT


Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board gave approval for the notice for bids on the Hangar project at the Louisville Winston County Airport.  Copy of said notice is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.


.ORDER – SET HEARING FOR 105 TERRY LANE


There came on for consideration the matter of certain property located at 105 Terry Lane, owned by Phyllis Peden, and upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board set a hearing for Tuesday, May 19, at 5:30 to determine if said property is unclean or unsafe.  Copy of said notice is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.


ORDER –UNCLEAN PROPERTY LOCATED AT 576 EAST MAIN STREET


Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board determined that certain property located at 576 East Main Street, owned by the E. A. Hindman Estate, is no longer unclean or unsafe for the community, and is in compliance.


ORDER – WINSTON PLYWOOD PROJECT BIDS


Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board accepted the bids for materials for the Winston Plywood Plant project as follows: (1)Irby Electrical Distributor-Columbus for $147,782.00 for the Electrical Equipment #1 Switchgear bid; alternate bids were Wesco Distribution $157,381.00, Sequel Electric Supply $150,689.00, and Robinson Electric Supply $151,416.00.  (2) Gresco Utility Supply for $333,219.00 for the Electrical Equipment #2 Pad Mounted Transformers bid; alternate bids were Irby Electric-Jackson $376,771.00, Irby Electric-Columbus $345,172.00, Robinson Electric $382,300.00, Howard Industries $403,959.00.  (3) Irby Electric-Columbus $445,838.00 for the Electrical Equipment #3 Low Voltage Switchboard Phase; alternate bids were Sequel Electrical-Meridian $550,047.00, Sequel Electrical-Oxford $427,970.00, Robinson Electric $548,967.00, and Eaton $412,668.93. All materials will be paid with MDA/CDBG funds.   Copy of said bid tabulation is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.


ORDER- WINSTON PLYWOOD CHANGE ORDER FOR CENTURY CONSTRUCTION


Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved a change order for Century Construction to $27,030.00 for additional demolition.  Copy of said change order is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.

ORDER – WINSTON PLYWOOD / BLAKE & PENDLETON AUTHORIZATION


Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized Blake and Pendleton to proceed with repair of the air compressor and air dryer equipment at Winston Plywood for $192,778.00.  Copy of said invoice is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.


ORDER – NOTICE FOR TERM BIDS


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the notice for term bids for the 2015-2016 budget year.  Copy of said notice is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.


ORDER – PAYMENTS TO BROADDUS & ASSOCIATES


Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the payment of $64,249.77 to Broaddus & Associates for FEMA Public Assistance invoices.  


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the payment of $29,755.59 to Broaddus & Associates for Grant Administration invoices through March 31, 2015. Copy of said invoices is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.


ORDER –GO BOND PAYMENT


Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the semi-annual payment of $174,511.25 for the General Obligation Bond to First Security Bank which is $150,000 principal, $24,196.25 interest, and $315.00 fees.  Copy of said invoice is made Exhibit “H” to these minutes the same as if recopied herein in full in words and figures.  


ORDER – CHECKS ON DEMAND LIST


Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized additions and changes to the “Checks on Demand” list.   Copy of said list is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.


ORDER – TRAVEL REQUEST POLICY


Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board authorized a procedural change effective May 1, 2015, in approving travel allowances whereby requests made by the department head and approved by the Mayor will be included in the Docket of Claims each month instead of separate Board orders.   


ORDER – POLICE CHIEFS’ CONFERENCE


Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board authorized Police Chief L.M. Claiborne to attend the MS Association of Chiefs of Police Summer Conference in Biloxi on June 16-19, 2015, registration $325.00, plus meals, mileage, and lodging.  Copy of said request is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.


ORDER – POLICE TRAINING


Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board approved the request for Donnie Graham and Mark Gregory to attend the Department of Justice “MS Sex Offender Enforcement Training” in Jackson on May 13, at no cost.  Copy of said request is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.

ORDER – POLICE TRAINING


Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board approved the request for Andy Taylor, Karl Black, Vernon Eichelberger, and Charlie Miller to attend the Department of Justice “Officer Involved Shooting” in Jackson on May 22, at no cost.  Copy of said request is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.

ORDER – POLICE TRAINING


Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved the request for Toby Lee, Patrick Estes, and Charles Rook to attend the Regional Counterdrug Training Academy “Commercial Vehicle Interdiction” on May 5-7, in Meridian, at no cost.  Copy of said request is made Exhibit “M” to these minutes the same as if recopied herein in full in words and figures.


ORDER – POLICE TRAINING
Upon motion made by Gwenita Mays duly seconded by Richard R. Caperton and unanimously approved, the Board approved the request for Perry Yates to attend the Regional Counterdrug Training Academy “Mexican Cartels and Their Violence” on May 27-28, at no cost.  Copy of said request is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.


ORDER – RECREATION DEPARTMENT TRAINING


Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board approved Todd McCullough to attend the Golf Course Management Workshop in Choctaw, on May 18, registration $50.00.  Copy of said request is made Exhibit “O” to these minutes the same as if recopied herein in full in words and figures.


ORDER – PAYMENT TO SUE DANIELS


Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board tabled action on payment to Sue Daniels.  


ORDER –ANIMAL CONTROL EMPLOYEE


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized hiring Marnesha Hardin as a part-time employee at $8.00 per hour at the Animal Control Department effective immediately.


ORDER – PAYMENT TO SUMRALL CONCRETE FOR CEMETERY PROJECT


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays, with Richard R. Caperton opposing, the Board authorized the payment of $3,960.00 to Thomas Sumrall Concrete for work at the Memorial Courtyard.  Copy of said invoice is made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.

ORDER – ADJOURN


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned with no further business.

ATTEST:


BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR