Tuesday, April 7, 2015

Board Minutes-4-7-2015



MINUTES OF A REGULAR MEETING OF THE MAYOR

AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 7TH DAY OF APRIL 2015


A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 7th day of April  2015, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present:  William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.


The meeting was duly opened and called to order by Mayor Will Hill.  Richard R. Caperton gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:

ORDER – APPROVAL OF MINUTES



Upon motion made by Frances S. Ball seconded by Judy H. McLeod and unanimously carried, the Board approved the minutes of the regular meeting of March 17, 2015 and the recessed meeting of March 31, 2015, as they now appear in the Minute Book.


ORDER – UNCLEAN PROPERTY


There came on for consideration the matter of a hearing to determine if property located at 104 Terry Lane, owned by James W. Hurt, Etal, Robert L. Hurt, and Francis Hurt, is unclean or unsafe, then upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board determined that said property is unclean and adopted a resolution giving the owner thirty (30) days to clean the property.  Copy of said resolution is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.


ORDER – UNCLEAN PROPERTY


There came on for consideration the matter of a hearing to determine if property located at 217 East John C. Stennis Drive, owned by Johnny McNeal, is unclean or unsafe, then upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board determined that the property is not a safety hazard and is in compliance.


ORDER –AIRPORT PROJECT


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized a payment to Kemp and Associates LLC for $815.30 for the AIP 2014 airport project on the runway slope stabilization.  Copy of said invoice is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.


ORDER – AIRPORT GRANT


Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the receipt of the 2015 AIP grant for $150,000.00 to construct access road, rehabilitate runway (design only), and update the airport layout plan.
Copy of said grant letter is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.


ORDER – WINSTON PLYWOOD PROJECT PAYMENTS


Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized fifteen payments to vendors or contractors for the Winston Plywood construction projects as follows:  1. Demolition Package:  Century Construction $331,043.25; Yates Construction $13,241.73; Pryor & Morrow Architects $29,934.00.
2.  APG Piling Package:  WAR Construction $230,256.51; Yates Construction $9,210.26; Pryor & Morrow Architects $23,615.78.  3. Foundation Package:  Century Construction $126,927.50; Yates Construction $5,077.10; Pryor & Morrow Architects $73,728.00.
4. Metal Building Package: Century Construction $90,909.92; Yates Construction $3,636.40; Pryor & Morrow $269,064.00.  5. Site & Utilities Package:  Pryor & Morrow Architects $98,733.39.  6. Administrative: Yates Construction $67,300.11; Pryor & Morrow Architects $25,916.50.  Copy of said invoices and payment list is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.


ORDER – DOCKET OF CLAIMS


Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #13952-14194 for $110,416.21 for March bills. Copy of said docket is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.


ORDER –SURPLUS PROPERTY BIDS


There came on for consideration the matter of accepting bids for surplus property which is no longer needed by the city, and upon motion made by Judy H. McLeod duly seconded by Eugene Crosby, the Board accepted the high bid for Vehicle #1, 2010 Lexus 250, fixed asset #1467, from Crowson Auto World for $19,500.00. Alternate bids received were as follows: Lynn’s Enterprises, $10,687.00; Sara Watkins, $8,006.00; Hollingsworth Enterprises Inc., $7,208.00; Ben Jackson, $5,799.99.  


Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously carried, the Board accepted the high bid for Vehicle #2, 1993 Ford F150 truck, fixed asset # 2955, from Hollingsworth Enterprises, Inc., for $408.00.  Alternate bids were as follows: Sara Watkins, $310.00, and Rufus Nunn, $300.00.


Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously carried, the Board accepted the high bid for Vehicle #3, 1986 Ford Dump Truck, fixed asset #2971, from Hollingsworth Enterprises Inc., for $458.00, with an alternate bid from Rufus Nunn for $300.00.


Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously carried, the Board accepted the high bid for Vehicle #4, 1964 International Fire truck, fixed asset #2965, from Mike McAdory for $1,006.00, with alternate bids from Hollingsworth Enterprises, Inc., $458.00, and Sara Watkins, $300.00.


Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously carried, the Board accepted the high bid for Item #5, John Deere riding lawn mower, serial #TCO757A030595, from Bill Ezell for $525.00.  Alternate bids were received from Harold Triplett, $405.00; Ben Jackson, $379.99; Dickey Hunt, $250.00; and Hollingsworth Enterprises, $128.00.  


Copy of said bid tabulation is made Exhibit “F” to these minutes the same as if recopied herein in full in words and figures.  


ORDER – SWANA CONFERENCE


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved Robert Eaves’ request to attend the SWANA Conference in Biloxi on May 5-7, 2015, registration $200.00, plus meals, mileage, and lodging.   Copy of said request is made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures.


ORDER – E911 CONFERENCE


Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board approved the request for Vera McCarty and Edy Bradford to attend E911 Spring Training in Natchez, May 17-20, registration $495.00 each, meals, mileage, lodging, all of which is reimbursable.  Copy of said request is made Exhibit “H” to these minutes the same as if recopied herein in full in words and figures.  


ORDER – MAPDD CONFERENCE


Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board approved the Mayor’s request to attend the Mississippi Association of Planning and Development District Conference in Biloxi, April 22-24, registration $275.00, meals, mileage, and lodging.  Copy of said request is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.




ORDER – MML CONFERENCE


Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board approved the request for the Mayor, City Clerk, and Aldermen to attend the MML Summer Conference on June 22-24, 2015, in Biloxi, registration $235.00 each, plus meals, mileage, and lodging.  Copy of said registration is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.


ORDER – UMCLE CONFERENCE


Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board  approved the request for Taylor Tucker to attend the University of Mississippi Continuing Legal Education training in Biloxi, on June 22-24, 2015, registration, meals, mileage, and lodging.  Copy of said registration is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.


ORDER – COURT CLERKS’ CONFERENCE


Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board approved the request for Kayla Rogers to attend the MS Court Clerk’s Summer Conference in Biloxi, on June 22-23, registration, meals, mileage, and lodging.  Copy of said registration is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.


ORDER – DARE CONVENTION


Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board approved the request for Tonya McWhirter to attend the National DARE Convention in New Orleans on August 4-6, registration $336.00, plus meals, mileage, and  lodging.  Copy of said request is made Exhibit “M” to these minutes the same as if recopied herein in full in words and figures.


ORDER – TABLE ACTION ON E911


Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board tabled the discussion on the E911 Department.  


ORDER – COLISEUM EQUIPMENT


Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized the purchase of a towable lift for the Coliseum and Parks and Recreation Department, for $17,500.00 to be paid from insurance proceeds.  Alternate quotes were received from Machinery Trader Aerial Titans (Dallas, Texas), $16,900.00 and Asset Equipment Sales, $17,900.00.  Copy of said quotes is made Exhibit "N" to these minutes the same as if recopied herein in full in words and figures.


ORDER –COURT CLERK PAY RATE


Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board approved the pay rate for the Municipal Court Clerk at $13.00 per hour effective April 2, 2013.  


ORDER –PART TIME RECREATION EMPLOYEE


Upon motion made by Gwenita Mays duly seconded by Eugene Crosby and unanimously approved, the Board approved hiring Harold Triplett at $9.00 per hour for the Parks and Recreation Department effective immediately.


ORDER –POLICE PROMOTIONS


Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board approved promotions to Sergeant for Karl Black, Mark Gregory, and Tonya McWhirter, and upon the same order approved their pay raise from $16.35 to $16.58 effective April 16, 2015.


Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved promotions to Corporal for Patrick Estes, Charlie Miller, and Perry Yates, and upon the same order approved their pay raise from $15.88 to $16.35 effective April 16, 2015.


ORDER –THOMAS SUMRALL CONSTRUCTION  


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved payment of $4,119.38 to Thomas Sumrall Construction for the Memorial Courtyard Project, to be paid from Insurance Proceeds Fund.  Copy of said invoice is made Exhibit "O" to these minutes the same as if recopied herein in full in words and figures.


ORDER – ADJOURN


Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously carried, the Board meeting was adjourned with no further business.


ATTEST:

BABS W. FULTON WILLIAM A. “WILL” HILL

CITY CLERK MAYOR