MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 5TH DAY OF MAY 2015
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 5th day of May 2015, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Pro Tem, Eugene Crosby who also gave the opening prayer and led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Judy H. McLeod and unanimously carried, the Board approved the minutes of the regular meeting of April 21, 2015, as they now appear in the Minute Book.
ORDER – DOCKET OF CLAIMS
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #14195-14514 for $172,203.58 for April bills. Copy of said docket is made Exhibit "A" to these minutes the same as if recopied herein in full in words and figures.
ORDER – WINSTON PLYWOOD PROJECT PAYMENTS
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized twenty-one payments to vendors or contractors for the Winston Plywood construction projects as follows: 1. Demolition Package: Century Construction $79,808.12; Yates Construction $3,192.32; Pryor & Morrow Architects $12,505.76. 2. APG Piling Package: WAR Construction $409,019.39; Yates Construction $16,360.78; Pryor & Morrow Architects $11,780.89. 3. Foundation Package: Century Construction $126,927.50; Yates Construction $12,421.95; Pryor & Morrow Architects $7,208.96.00. 4. Metal Building Package: Century Construction $644,347.02; Yates Construction $25,773.88; Pryor & Morrow $11,958.40. 5. Site & Utilities Package: Century Construction $250,318.36; Yates Construction Company, $10,012.73; Pryor & Morrow Architects $92,151.15. 6. Electrical Equipment Package: Pryor & Morrow Architects, $33,366.20. 7. Pavement Package: Pryor & Morrow Architects, $182,716.00. 8. Electrical Ducts & Equipment Ducts & Equipment Pad Package: Pryor & Morrow Architects, $27,072.00. 9. Piping Package: Pryor & Morrow Architects, $6,940.01. 10. Administrative: Yates Construction $46,660.23; and to Yates Construction for a fee left off Pay Application No. 1, $18,387.21. Copy of said invoices and payment list is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.
ORDER – BID FROM SOUTHERN ELECTRIC CORPORATION OF MISSISSIPPI
FOR PLYWOOD PROJECT ELECTRICAL DUCTS & EQUIPMENT PAD PROJECT
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the recommendation from Yates Construction to accept the bid and award the Electrical Ducts and Equipment Pad Foundation package to Southern Electric Corporation of Mississippi for $752,000.00. Other bids received were Woodall Electric Inc., for $765,000.00; Webster Electric Co., Inc. for $898,300.00; A & B Electric Co.,Inc. for $917,935.00; Moses Electric Inc. for $1,160,000.00; and from Century Construction for $1,833,000.00 Copy of said bids and tabulation is made Exhibit “C” to these minutes the same as if recopied herein in full in words and figures.
ORDER – REBID SITE PAVING PACKAGE FOR PLYWOOD PROJECT
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board accepted the recommendation of Yates Construction to not award the Site Paving package, to reject all bids, to advertise and rebid with a reduced scope of work. Copy of said recommendation is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER –CHANGE ORDERS FOR BIDS UNDER CONTRACT
FOR PLYWOOD PROJECT
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board accepted the recommendation of Yates Construction, as Construction Manager, to authorize the Mayor to make change orders as listed for Demo, Site, Piles, Building, and Foundation. Copy of said recommendation list is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO SUE DANIELS
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board authorized the final payment of $2,000.00 to Sue Daniels for assisting the new Municipal Court Clerk in the month of April, and upon the same order acknowledged the retirement of Sue Daniels. Copy of said recommendation is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ACKNOWLEDGE RETIREMENT OF AND ADOPT RESOLUTION HONORING
CHARLIE L. BLACK, JR.
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board acknowledged the retirement of Charlie L. Black, Jr, as of April 15, 2015, and adopted a resolution honoring him for his service to the city. Copy of said resolution is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER –SURPLUS GUN AND SALE
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board declared as surplus the Glock model 22 handgun, serial #NER660, fixed asset 6-004429, and authorized the sale to Charlie Black for $20.00 upon his retirement. Copy of said request is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.
ORDER – NOTICE FOR POLICE OFFICER
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized the notice for employment of a full time police officer. Copy of said notice is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.
ORDER – LEASE WITH FIRST ASSEMBLY OF GOD
FOR PURCHASE OF BUILDING
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to negotiate and sign an agreement with the First Assembly of God Trustees for the purchase of the Ivy Avenue church building. Copy of said notice is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.
ORDER – AUTHORIZE MAYOR TO NEGOTIATE WITH ECCC FOR LEASE
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to negotiate and sign an agreement with East Central Community College representative for the sub-lease of the Ivy Avenue building. Copy of said notice is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.
ORDER-ACKNOWLEDGE POLICE TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board acknowledged the Police Department Standardized Field Sobriety Training in Starkville on May 12-14, 2015, at no cost to city. Charlie Miller, Eddie Eichelberger, Harry Owens, Willie Ball, Randall Kelly, and Lawrence Estes will attend.
ORDER – MEMORANDUM OF UNDERSTANDING ON E-CITATION WITH MDPS
Upon motion made by Richard R. Caperton duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the Memorandum of Understanding with the Mississippi Department of Public Safety to provide electronic citation services, known as e-Citation. Copy of said agreement is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADJOURN
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR