MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 7TH DAY OF JULY 2015
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 7th day of July 2015, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Eugene Crosby gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Eugene Crosby and unanimously carried, the Board approved the minutes of the regular meeting of June 16, 2015, as they now appear in the Minute Book.
ORDER – PW 104 ALTERNATE PROJECT #4 EQUIPMENT
2016 BACKHOE LOADER
Whereas the Public Works Department properly advertised for a new 2016 Backhoe Loader with cab and extendible boom, to be purchased with funds from the FEMA Project Worksheet 104, Alternate Project #4 for Equipment, and whereas only one bid was received, then upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the bid for a 2016 Backhoe Loader from Thompson Machinery for $99,998.33. Copy of said bid is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PW 104 ALTERNATE PROJECT #4 EQUIPMENT
MINI HYDRAULIC EXCAVATOR
Whereas the Public Works Department properly advertised for a new 2016 Mini Hydraulic Excavator with swing boom, steel track with rubber pads and dozer blade, to be purchased with funds from the FEMA Project Worksheet 104, Alternate Project #4 for Equipment, and whereas only one bid was received, then upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board accepted the bid for a 2016 Mini Hydraulic Excavator from Thompson Machinery for $104,524.32. Copy of said bid is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PW 104 ALTERNATE PROJECT #4 EQUIPMENT
2016 DUMP TRUCK
Whereas the Public Works Department properly advertised for a new 2016 Tandem Axle Dump Truck, to be purchased with funds from the FEMA Project Worksheet 104, Alternate Project #4 for Equipment, and whereas five bids were received, and whereas four of these bids did not meet the specifications given and were rejected, then upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the bid from Tri-State Truck Center for a 2016 Tandem Axle Mack Dump Truck for $$129,383.00. A copy of said bid tabulation and bids are made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PW 104 ALTERNATE PROJECT #4 EQUIPMENT
TEN-TON TRAILER
Whereas the Public Works Department properly obtained quotes for a new 10-ton heavy duty tag-a-long (tilt top) trailer, to be purchased with funds from the FEMA Project Worksheet 104, Alternate Project #4 for Equipment, and whereas two quotes were received, then upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board accepted the quote from TrailBoss Trailers, Inc. for $14,800.00. The alternate quote is from Econoline Trailers for $15,000.00. Copies of said quotes are made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PW 104 ALTERNATE PROJECT #4 EQUIPMENT
LEAF LOADER
Whereas the Public Works Department properly advertised for a new trailer mounted leaf loader, to be purchased with funds from the FEMA Project Worksheet 104, Alternate Project #4 for Equipment, and whereas two quotes were received, then upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board accepted the quote from Covington Sales and Service, Inc. for $43,500.00 for an American Road Machinery trailer mounted leaf loader. The alternate quote is from ARM Tough Equipment for $46,576.00. Copies of said quotes are made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER –RAIL CAR REPAIR
There came on for consideration the matter of rail repair at Louisville Transload Facility which will be paid from Louisville Railspur Fund, and whereas two quotes were received, then upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board accepted the low quote from McDevitt Enterprises for $12,625.00, and upon the same order authorized the payment to McDevitt upon completion of the project. The alternate quote is from Harsco Rail for $13,000.00. Copies of said quotes are made Exhibit “F” to these minutes the same as if recopied herein in full in words and figures.
ORDER – DOCKET OF CLAIMS
Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board approved payment of the Docket of Claims #14874-15072 for $143,012.72 for June bills. Copy of said docket is made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures.
ORDER – CUSTOM PRODUCTS INVOICE
G O BOND CONSTRUCTION FUND
There came on for consideration the purchase of street signs to be paid from the General Obligation Construction Fund, then upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board approved payment to Custom Products for $2,810.00 for two invoices. Copies of said invoices are made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENTS FOR WINSTON PLYWOOD PROJECT
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board approved 22 payments that total $2,184,634.66 as presented by Justin McDonald, of W. G. Yates Construction Company, the Project Manager for the Winston Plywood Project. The payments are as follows: 1. APG (Augered Piling) Package: WAR Construction $31,756.10, Yates Construction $1,270.24, and Pryor and Morrow Architects $2,954.90. 2. Foundation Package: Century Construction $381,874.00; Yates Construction $15,274.96; and Pryor & Morrow Architects $19,002.21. 3. Metal Building Package: Century Construction $1,275,963.27; Yates Construction $51,038.53; Pryor & Morrow Architects $45,856.61. 4. Site and Utilities Package: Century Construction $145,687.25; Yates Construction $5,827.49; and Pryor & Morrow Architects $17,013.06.
5. Pavement Package: Pryor & Morrow Architects $27,700.28. 6. EDEP (Electrical Ducts and Equipment Pad Foundation) Package: Southern Electric Corporation $16,625.00; Yates Construction $665.00; and Pryor & Morrow Architects $3,572.78. 7. Hog/Glue/Lathe/Chipper Package: Pryor & Morrow Architects $6,550.18. 8. Fire Protection Package: Pryor & Morrow Package $5,640.43. 9. Rate & Reimbursables: Yates Construction $72,960.62. 10. New Construction and Reimbursables: Pryor & Morrow Architects, $37,098.00. 11. FEMA Public Assistance: Broaddus & Associates $19,603.75. 12. FEMA Grant Administration: Broaddus & Associates $700.00. Copies of said billing and invoices are made Exhibit “I” to these minutes the same as if recopied herein in full in words and figures.
ORDER – TERMINATION AGREEMENT OF LEASE WITH DUNOLLIE RESOURCES
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign a Termination of Memorandum of Lease with Winston Plywood and Veneer, LLC, successor-in-interest to Dunollie Resources, LLC, (“Tenant”). Copy of said agreement is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.
ORDER – THE POLICY CENTER PREMIUM PAYMENTS
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized quarterly payments of $9,034.00 each to be made to The Policy Center for the total annual premium of the Commercial Insurance Package Renewal of $36,136.00. Copy of said invoice is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures.
ORDER – RECREATION TRAINING
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board acknowledged the training request by Todd McCullough to attend the MRPA Conference in Tunica on September 21-23, 2015. Copy of said request is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PROMOTION FOR FIREMAN
Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board approved a promotion for Robert Hutto
Copy of said recommendation is made Exhibit “M” to these minutes the same as if recopied herein in full in words and figures.
ORDER – NEW PUBLIC WORKS DIRECTOR
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board accepted the recommendation of the Mayor to promote Robert Eaves to Public Works Director with responsibilities of being the Certified Landfill Operations Manager, Solid Waste Manager, and Street Superintendent, with a salary of $47,000.00 effective July 9, 2015. Copies of said recommendation and a copy of landfill certification are made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.
ORDER – WINSTON PLYWOOD AND VENEER AGREEMENT
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign an inducement agreement for tax exemptions with Winston Plywood and Veneer. Copy of said agreement is made Exhibit “O” to these minutes the same as if recopied herein in full in words and figures.
ORDER – EXECUTIVE SESSION
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously carried, the Board voted for a closed determination as to whether to convene into executive session, and inasmuch as determination was made, and upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously carried, the Board did convene into executive session to discuss a personnel matter and legal matter.
After full discussion of the matter and upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously carried, the Board did convene out of executive session with no action taken.
ORDER –RESCIND PREVIOUS ORDER
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board voted to rescind the previous order at the June 16th meeting, Minute Book 87, Page 63, “Administrative Leave for Police Officer”.
ORDER –ADMINISTRATIVE LEAVE ORDER
There came on for consideration the matter of Captain Vernon Eichelberger and a personal charge against him, whereas a court case determined that Officer Eichelberger was not guilty of said charges, then upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board voted to accept the Police Chiefs’ recommendation of administrative leave with pay for the time June 6 through June 22, and further authorized the City Clerk to make the needed corrections to the payroll for Vernon Eichelberger.
ORDER –CONTRACT WITH MBN
NON-COMPENSATED AGENT
Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board authorized the Police Chief to give notice of non-renewal of the contract with Mississippi Bureau of Narcotics for the Non-Compensated Officer. Copy of said letter is made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.
ORDER – RECESS MEETING
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously carried, the Board meeting was recessed until Friday, July 10, at 2:30 p.m.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR