MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 18TH DAY OF AUGUST 2015
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 18th day of August 2015, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Richard R. Caperton gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Judy H. McLeod and unanimously carried, the Board approved the minutes of the public hearing and regular meeting of August 4, 2015, as they now appear in the Minute Book.
ORDER – GENERAL OBLIGATION BOND
RESOLUTION OF NO PROTEST AND ISSUANCE OF BONDS
Whereas the resolution declaring the intention of the Mayor and Board of Aldermen of the City of Louisville to issue General Obligation Bonds, Series 2015, was duly published as required by law, and whereas the Mayor publically called for any protest against the issuance of the bonds, and whereas no protest was announced or presented, then upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board adopted a resolution authorizing the issuance of the General Obligation Bonds, Series 2015 in the maximum principal amount of not to exceed Four Million Dollars ($4,000,000) for the purpose of providing funds for improving or paving streets, purchasing land, purchasing machinery and equipment, erecting municipal buildings, purchasing buildings, or improving buildings, improving drainage systems, and related improvements and projects, and paying the cost of issuance and related purposes. Copy of said resolution is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – GRANT ANTICIPATION NOTE AUTHORITY FOR DRAWDOWN OF FUNDS
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor Will Hill, or City Clerk Babs W. Fulton, to make the first request for funds of $50,000.00 from Trustmark Bank for the cost of issuance of the $5,000,000.00 Grant Anticipation Note, Series 2015 and upon the same order authorized the Mayor or City Clerk to make all subsequent drawdown requests as needed.
ORDER –GRANT ANTICIPATION NOTE PAYMENTS FOR COST OF ISSUANCE
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the payments for the issuance of the Grant Anticipation Note to Government Consultants, Inc. for $15,000; Butler Snow, LLP for $17,430.00; and to Taylor Tucker for $9,500.00. Copy of said invoice is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PROCLAMATION OF SEPTEMBER AS SCHOOL ATTENDANCE MONTH
Recognizing the good attendance is essential to student achievement and graduation, and at the request of School Superintendent Ken McMullan, and Attendance Officer Stacey Spiva Goss, then upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board adopted the proclamation of September as Attendance Awareness Month. Copy of said proclamation is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER – REQUEST FOR QUALIFICATIONS FOR HMGP COMMUNITY CENTER
Whereas the City of Louisville was approved as the subgrantee for a Hazard Mitigation Grant for the construction of a Tornado Safe Room Community Center, then upon motion made by duly Gwenita Mays seconded by Frances S. Ball and unanimously approved, the Board authorized the publication of the Request for Qualification for Professional Services to provide architectural and engineering for the grant project. Copy of said notice is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PROPERTY ACQUISTIONS
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to negotiate for property acquisitions for the location of the Tornado Safe Room Community Center.
ORDER –HAZARD MITIGATION GRANT PROGRAM AND SUBGRANT
Whereas the Mississippi Emergency Management Agency was awarded a Hazard Mitigation Grant and the City of Louisville was named as the subgrantee for said Grant 1604-523, and whereas the approved total project cost is $3,050,035.00 with federal funds in the amount of $2,745,031.50 and local funds in the amount of $305,003.50 which is 10% of the total project, then upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to execute the Hazard Mitigation Grant Program Agreement. Copy of said grant agreement is made Exhibit “E” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT PROJECT MDOT MULTIMODAL GRANT
Whereas the Louisville-Winston County Airport was awarded an Mississippi Department of Transportation Multi-Modal Grant in the amount of $42,885.00 to acquire ground support equipment for the airport, and whereas the grant requires a 1% match which is divided between the city and Winston County, then upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to execute said grant. Copy of said grant is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ALTERNATE PROJECTS
SELECTION OF ARCHITECT AND ENGINEERS
There came on for consideration the matter of accepting the committee recommendation selecting the architects and engineering firm to oversee the alternate projects under FEMA Project Worksheet 104, and whereas said requests for qualifications were properly advertised, and whereas a committee consisting of Jody Fulton, Todd McCullough, and Robert Eaves were selected to rate said proposals, then upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board accepted the committee recommendation to select Pryor & Morrow Architects and Engineers for the said project. Other proposals received were from Calvert- Spradling Engineers Inc., Howorth & Associates Architects, JBHM Architecture, and WGK Engineers & Surveyors. Copy of said proposal tabulation is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.
ORDER – REIMBURSE ASSEMBLY OF GOD FOR UTILITY BILLS
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the reimbursement of $419.26 to the First Assembly of God for June utility bills and additional utility bills until the account is changed to City of Louisville. Copy of said invoices is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ANNUAL PRO RATA SHARE FOR LANDFILL
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the transfer of $100,000.00 from Solid Waste Fund to Landfill Fund for the annual Pro-Rata share as budgeted, to be used to build a new cell at the Louisville-Winston County Landfill.
ORDER – SPEED LIMITS
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board approved proposed speed limit changes. Copy of said proposal is made Exhibit “I” to these minutes the same as if recopied herein in full in words and figures.
ORDER – SWANA TRAINING
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board authorized Robert Eaves to attend SWANA Conference in Natchez on October 13-14. Copy of said request is made Exhibit “J” to these minutes the same as if recopied herein in full in words and figures.
ORDER – CODE ENFORCEMENT TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Jody Fulton to attend the MACE Conference in Corinth on October 22-23. Copy of said request is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.
ORDER – SMALL TOWN CONFERENCE
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor and Board of Aldermen to attend the Small Town Conference in Starkville on October 14-15, 2015. Copy of said request is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.
ORDER – CORRECTION TO MINUTES
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board acknowledged a correction to the minutes in Minute Book 81, page 199, stating the full-time salary for Barbara Yarbrough as of October 16, 2012, to be $23,500.00 and not $24,500.00 as printed.
ORDER – CORRECTION TO MINUTES
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the correction to the minutes in Minute Book 85, page 239, September 9, 2014, whereby the Board had authorized a transfer of funds from the Cemetery to the General Fund Accounts Payable for administrative purposes, and the decision was made to not transfer the funds due to a low bank balance in the cemetery account.
ORDER – WINSTON PLYWOOD & VENEER
CHANGE ORDER FOR FOUNDATION PACKAGE
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board accepted the recommendation of Justin McDonald of W. G. Yates Construction to issue a $221,758.58 change and 22 additional days to Century Construction and Realty Inc. for the Winston Plywood Foundation Package. Copy of said notice is made Exhibit "M" to these minutes the same as if recopied herein in full in words and figures.
ORDER –WINSTON PLYWOOD & VENEER
CHANGE ORDER FOR SITE & UTILITIES
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board accepted the recommendation of Justin McDonald of W. G. Yates Construction to issue a $45,333.49 change and 7.5 additional days to Century Construction and Realty Inc. for the Winston Plywood Site and Utilities Package. Copy of said notice is made Exhibit "M" to these minutes the same as if recopied herein in full in words and figures.
ORDER – RECESS MEETING
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously carried, the Board meeting was recessed until Tuesday, August 25, 2015.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR