Tuesday, August 4, 2015

Board Minutes-8-4-2015



MINUTES OF A REGULAR MEETING OF THE MAYOR

AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 4TH DAY OF AUGUST 2015

A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 4th day of August 2015, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present:  William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk and C. Taylor Tucker, City Attorney.


The meeting was duly opened and called to order by Mayor Will Hill.  Eugene Crosby gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:

ORDER – APPROVAL OF MINUTES



Upon motion made by Frances S. Ball seconded by Gwenita Mays and unanimously carried, the Board approved the minutes of the regular meeting of July 21, 2015, as they now appear in the Minute Book.


ORDER – AIRPORT MDOT GRANT


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board tabled action on the MDOT Airport Grant.


ORDER –AIRPORT PROJECT


There came on for consideration the mater of bids for the corporate hangar building at the Louisville-Winston County Airport, and whereas one bid was received for the manufacture, supply and delivery of the building, then upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and Judy H. McLeod voted against the order, the Board accepted the bid from Erect-A-Tube for $221,505.00.  Copy of said bid is made Exhibit "A" to these minutes the same as if recopied herein in full in words and figures.


ORDER –AIRPORT PROJECT


There came on for consideration the mater of bids for the corporate hangar building construction project at the Louisville-Winston County Airport, and whereas three bids were received for construction of the building and related improvements, then upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board accepted the low bid from Davidson Hauling for $453,749.35.  Other bids received were from Gregory Construction for $615,176.25 and from T & M Steel for $564,920.00. Copies of said bids are made Exhibit "A" to these minutes the same as if recopied herein in full in words and figures.


ORDER – LOUISVILLE RAILCAR REPAIR PROJECT


Upon motion made by Eugene Crosby duly seconded by Richard R. Caperton and unanimously approved, the Board authorized the Mayor to sign the requests for cash for $4,000.00 ($3,000.00 from MDA/CDBG and $1,000.00 from TVA) and upon the same order authorized the payment to Sample, Hicks, and Associates for $4,000.00 for the Louisville Railcar Repair Project.  A copy of said cash requests and invoice is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.


ORDER –WINSTON PLYWOOD BIDS FOR BLOCK PRECONDITIONING VAULTS


Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board accepted the recommendation of Justin McDonald of W. G. Yates Company to accept the lowest base bid and all alternates of $3,276,000.00 from Century Construction and Realty, Inc. for the Block Pre-Conditioning Vault package. A bid was also received from Gregory Construction Services, Inc. for $5,700,000.00.  Copies of said recommendations and bids are made Exhibit “C” to these minutes the same as if recopied herein in full in words and figures.  

ORDER – CHANGE ORDERS FOR WINSTON PLYWOOD FOUNDATION


Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board accepted the recommendation of Justin McDonald of W. G. Yates Construction Company to issue an $11,000.00 change order to Century Construction and Realty, Inc. for the Foundation Package.  Copy of said recommendation is made Exhibit “D” to these minutes the same as if recopied herein in full in words and figures.  


ORDER – PAYMENTS FOR WINSTON PLYWOOD PROJECT


Upon motion made by Richard R. Caperton duly seconded by Eugene Crosby and unanimously approved, the Board approved 24 payments that total $2,598,761.44 as presented by Justin McDonald, of W. G. Yates Construction Company, the Project Manager for the Winston Plywood Project.  The payments are as follows:  1. Demolition Package: Pryor & Morrow Architects $4,107.81.  2. APG (Augered Piling) Package: Pryor and Morrow Architects $1,400.00.  3.  Foundation Package: Century Construction $175,440.92; Yates Construction $7,017.64; and Pryor & Morrow Architects $6,069.55.  4. Metal Building Package: Century Construction $1,492,917.56; Yates Construction $59,716.70; Pryor & Morrow Architects $28,368.94.  5.  Site and Utilities Package:  Century Construction $46,827.28;  Yates  Construction $1,873.09, and  Pryor &  Morrow  Architects $4,491.74.    
6.  Pavement Package:  Pryor & Morrow Architects $5,600.00.  7.  EDEP (Electrical Ducts and Equipment Pad Foundation) Package:  Southern Electric Corporation $155,458.00; Yates Construction $6,218.32; and Pryor & Morrow Architects $2,622.98.  8. Air Compressor Package:  Pryor & Morrow Architects $3,932.24.  9.  Fire Protection Package:  ICFP Fire Protection $299,962.50; Yates Construction $11,998.50; Pryor & Morrow Package $5,100.00.  10. RTO Relocation Package: Pryor & Morrow Architects $10,705.28; 11. Block Preconditioning Vault Package: Pryor & Morrow Architects $144,761.00. 12.  Rate & Reimbursables: Yates Construction $102,577.64.  13. FEMA Public Assistance: Broaddus & Associates $20,613.75.  12.  FEMA Grant Administration:  Broaddus & Associates $980.00.  Copies of said billing and invoices are made Exhibit “E” to these minutes the same as if recopied herein in full in words and figures.  


ORDER – PW 104 ALTERNATE PROJECTS SELECTION COMMITTEE


There came on for consideration the matter of appointing a three person committee to review the proposals and select the architect and engineering firm for the alternate projects under PW 104, then upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board appointed Public Works Director, Robert Eaves; Parks & Recreation Director, Todd McCullough, and Cemetery Superintendent, Jody Fulton, as the three member committee.  


ORDER – DOCKET OF CLAIMS


Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #15153-15332 for $113,098.45 for July bills. Copy of said docket is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.


ORDER – AT HOME MAGAZINE


Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board authorized the purchase of the At Home Magazine for $390.00.   Copy of said invoice is made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures.


ORDER – COURT CLERK TRAINING


Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board approved the request for Kayla Rogers to attend the Mississippi Municipal Court Clerks training in Jackson on September 16-18 at no cost to the city. Copy of said request is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.


ORDER – FIRE TRAINING


Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board approved the request for Detrick Sanders to teach the Child Passenger Safety class at MS Highway Patrol in Jackson on August 10-12, at no cost to the city.  Copy of said request is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.


ORDER – POLICE TRAINING


Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board approved the request for Greg Clark and Donnie Graham to attend the “Leads Online” Training in Starkville on August 3, at no cost to the city. Copy of said  request is made Exhibit “J” to these minutes the same as if recopied herein in full in words and figures.


ORDER – DARE TRAINING


Upon motion made by Gwenita Mays duly seconded by Eugene Crosby and unanimously approved, the Board approved the request for Tonya McWhirter to attend the North Carolina DARE Convention, August 23- September 4, at no cost to the city.  Copy of said request is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.


ORDER – POLICE POLICY ON SOCIAL MEDIA


Upon motion made by Richard R. Caperton duly seconded by Eugene Crosby and unanimously approved, the Board adopted the addition to the Police Policy Manual, “Social Media Policy”.  Copy of said policy is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.


ORDER – ADJOURN


Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously carried, the Board meeting was adjourned with no further business.

ATTEST:


BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR