MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 17TH DAY OF JUNE 2014
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 17th day of June 2014, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Taylor Tucker gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Eugene Crosby and unanimously carried, the Board approved the minutes of the regular meeting of June 3, 2014, as they now appear in the Minute Book.
ORDER – ACKNOWLEDGE RECEIPT OF INSURANCE CHECK
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the receipt of an insurance check from Arch Specialty Insurance Company and The Policy Center for $10,010,000.00 for coverage on the Natron plywood facility damage due to the April 28 tornado. Copy of said check is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – ACKNOWLEDGE OTIS EICHELBERGER RETIREMENT
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the retirement of Otis Eichelberger with 40 years of service to the city.
ORDER –FIVE YEAR TAX EXEMPTION FOR POLO CUSTOM PRODUCTS
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board accepted the application for a five year tax exemption from ad valorem taxes except school district tax for Polo Custom Products for $65,184.50 true value of property. Copy of said application is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ANNUAL LANDFILL REPORT
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized the payment of $23,309.62 to the State Tax Commission for Non-hazardous Solid Waste Fee Annual Report on the landfill. Copy of said report is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER – GARBAGE CARTS
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board accepted the low quote from Ingram Equipment for garbage carts at $57.99 per cart, and authorized the payment of $32,593.00 plus freight for said carts. Alternate quote received from SMEC at $65.54 per cart. Copy of said quotes are made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER –PAYMENT TO CENTURY CONSTRUCTION FOR LANDFILL
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the payment of $30,227.50 to Century Construction & Realty Inc. for two invoices on landfill construction. Copy of said invoice is made Exhibit “E” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AMENDMENT TO TRUE NORTH CONTRACT
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign Amendment Number 1 to agreement to provide debris Removal monitoring service to the city to include services at the plywood plant. Copy of said amendment is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER –CONTRACT WITH HUGHES CONSTRUCTION COMPANY
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board acknowledged the contract for disaster debris removal and disposal service at the plywood facility which was signed with Hughes Construction Company. Copy of said contract is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.
ORDER – RESOLUTION FOR CDL LOAN
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board adopted a resolution to apply for the Community Disaster Loan program due to significant loss in the tornado disaster. Copy of said fact sheet is made Exhibit “H” to these minutes the same as if recopied herein in full in words and figures.
ORDER – CONTRACT FOR BUILDING INSPECTOR SERVICES
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign a contract with Richard Bryan for professional services of building inspector for a six month term at $5,000.00 per month. Copy of said contract is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.
ORDER – LAND USE GRANT APPLICATION
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to apply for EDA grant funding for possible $100,000 of a $125,000 Land Use Planning project. Copy of said application is made Exhibit “J” to these minutes the same as if recopied herein in full in words and figures.
ORDER –HOMELAND SECURITY GRANT
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board acknowledged and accepted the Homeland Security Grant for $9,100.00 to replace computers in the Police Department, E-911 and City Hall. Copy of said transfer is made Exhibit “K” to these minutes the same as if recopied herein in full in words and figures.
ORDER – HIRE LANDFILL EMPLOYEE
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved hiring Charles Lynch at $14.00 per hour effective immediately in the Landfill Department.
ORDER – TRANSFER FUNDS TO E911 FUND
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved the transfer of $50,000.00 from General Fund to E-911 Fund for operations of the E-911 Department. Copy of said transfer is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.
ORDER – TRANSFER FUNDS TO LANDFILL FUND
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved the transfer of $300,000.00 from General Fund to the Landfill Fund for operations. Copy of said transfer is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.
ORDER – NATIONAL RIFLE ASSOCIATION DUES
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board approved payment of $180.00 to the National Rifle Association for membership and recertification of firearm instructor license for Andy Taylor and Barry McWhirter. Copy of said request is made Exhibit “M” to these minutes the same as if recopied herein in full in words and figures.
ORDER – REQUEST FOR PROPOSALS
FOR DESIGN OF PLYWOOD PLANT
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized the notice of request for proposals for design services for the plywood plant. Copy of said request is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT FOR LEGAL SERVICES
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board approved the payment of $5,550.00 to Taylor Tucker for legal services related to litigation on the debris removal contracts. Copy of said invoice is made Exhibit “O” to these minutes the same as if recopied herein in full in words and figures.
ORDER – CONTRACT WITH CENTURY CONSTRUCTION
FOR PLYWOOD FACILITY CLEANUP
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign an agreement with Century Construction for oily water transport, treatment, and disposal at the plywood facility. Copy of said transfer is made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.
ORDER – RESCIND CURRENT FEE SCHEDULE FOR BUILDING INSPECTIONS
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board voted to rescind the current fee schedule for building inspections.
ORDER –ADOPT NEW FEE SCHEDULE FOR BUILDING INSPECTIONS
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board adopted a new fee schedule effective immediately for building inspections and permits for construction. Copy of said schedule is made Exhibit “Q” to these minutes the same as if recopied herein in full in words and figures.
ORDER – TRANSFER FUNDS TO GENERAL GOVERNMENT
FROM INSURANCE FUNDS
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board approved the transfer of $2,000,000.00 from the Insurance Proceeds Fund to the General Fund as an advance for operations due to the emergency and which will be paid back to the Insurance Fund. Copy of said transfer is made Exhibit “R” to these minutes the same as if recopied herein in full in words and figures.
ORDER – RECESS
Upon motion made by Eugene Crosby duly seconded by Frances Ball and unanimously carried, the Board meeting was recessed until Friday, June 20 at 10:00 a.m.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR