MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 5TH DAY OF AUGUST 2014
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 5th day of August 2014, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Richard R. Caperton gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Judy H. McLeod and unanimously carried, the Board approved the minutes of the regular meeting of July 15 and the special called meeting of July 25, 2014.
ORDER – UNCLEAN PROPERTY
There came on for consideration the matter of a hearing on certain property located at 124 Armstrong Street, owned by Flora Edwards, to determine if said property is clean and unsafe, and upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board adopted a resolution declaring that the property is unclean and gave the owner until August 25 to clean said property. Copy of said letter to owner is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT PROJECT
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board authorized payments upon receipt of FAA funds for the Airport AIP Project 3280043013-2013 for the terminal building project to Davidson Hauling for $14,975.28 and to Kemp Associates LLC for $2,820.90. Copy of said invoices are made Exhibit “B” to these minutes the same as if recopied herein in full in words and figures.
ORDER – DOCKET OF CLAIMS
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #11559-11886 for $150,955.53 for July bills. Copy of said docket is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO GOLDEN TRIANGLE PLANNING AND DEVELOPMENT
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized payment to Golden Triangle Planning and Development District for $2,503.36 for GIS project. Copy of said invoice is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER –PAYMENT TO M&N COMPUTERS FOR HOMELAND SECURITY GRANT
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payment to M&N Computers, for $11,065.00 for twenty computers for the Police, E911, and City Clerk’s office which were paid by the Homeland Security Grant. Copy of said invoice is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO INGRAM EQUIPMENT CO. LLC FOR SOLID WASTE CARTS
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved payment of $32,627.72 to Ingram Equipment Co. LLC for 549 solid waste carts, to be paid by the Solid Waste account 400-202-701. Copy of said invoice is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO CROWDER ENGINEERING & SURVEYING
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payment to Crowder Engineering & Surveying for $11,181.00 for professional services at the landfill expansion project. Copy of said invoice is made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures.
ORDER –PAYMENT TO RONALD CLARK LOGGING FOR LANDFILL
Upon motion made by Frances S. Ball duly seconded by Ronald Clark and unanimously approved, the Board authorized payment to Ronald Clark Logging for $3,840.00 for services at the landfill expansion project. Copy of said invoice is made Exhibit “H” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO JANTZ EXCAVATING FOR LANDFILL
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board authorized payment to Jantz Excavating for the landfill expansion project. Copy of said invoice is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.
ORDER – FIRE TRAINING
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized Brian Collier to attend the Fire Inspector 1031-II course on August 25-28 at MS State Fire Academy, $370 course fee. Copy of said request is made Exhibit “J” to these minutes the same as if recopied herein in full in words and figures.
ORDER – FIRE TRAINING
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized Joel Triplett and John Chris Young to attend the Fire Inspector 1001-II course on September 15-October 30, registration $1,165.00 each. Copy of said request is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADOPT ORDINANCE 369
TO AMEND ORDINANCE 342 ON INTERNATIONALCODES
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board adopted Ordinance 369 to amend “Ordinance 342 for the Adoption of International Codes”, amending Section 1 to read “2008 National Electrical Code”. Copy of said ordinance is made Exhibit "L" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADOPT ORDINANCE 370
TO AMEND ORDINANCE 342 ON INTERNATIONALCODES
Upon motion made by Richard R. Caperton duly seconded by Eugene Crosby and unanimously approved, the Board adopted Ordinance 370 to amend “Ordinance 342 for the Adoption of International Codes”, amending Section P 2904 to simplify the language of the code. Copy of said ordinance is made Exhibit "M" to these minutes the same as if recopied herein in full in words and figures.
ORDER –SUSPEND AGENDA
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board voted to suspend the agenda to hear concerns of residents in attendance.
ORDER –ADOPT ORDINANCE 371
ORDINANCE FOR NONCONFORMING USE
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board adopted Ordinance 371 amending the City Zoning Ordinance to address the replacement of nonconforming residential structures. Copy of said ordinance is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENTS TO REPAY LOUISVILLE BRICK LOAN
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board authorized payments from the lease proceeds for the cell phone tower on Railroad Avenue to Mississippi Development Authority and to Winston County Economic Development District, pro rata share to be computed based on the lien from Louisville Brick Project and the transfer of responsibility when the land swap took place. Copy of said payment calculations is made Exhibit “O” to these minutes the same as if recopied herein in full in words and figures.
ORDER – SURPLUS PROPERTY
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board declared as surplus certain fixed assets of the police cars and approved the notice to sale this surplus property. Copy of said notice is made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.
ORDER –TRANSFER FIXED ASSETS
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board approved the transfer of fixed asset #1-3562 police vehicle from the Police Department to the Animal Control Department. Copy of said transfer is made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.
ORDER – HIRE POLICE ROOKIE
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved hiring Rookie Patrolman, Brandon C. Gladney, at $13.00 per hour effective August 7, 2014.
ORDER – E911 TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Vera McCarty and Kayla Rogers to attend E911 training in Pearl, on September 22, registration $150.00 each, room $60.00 each, plus meals, all reimburseable by Standards and Training. Copy of said request is made Exhibit “Q” to these minutes the same as if recopied herein in full in words and figures.
ORDER – E911 TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Vera McCarty and Kayla Rogers to attend Standards and Training Board meeting in Ridgeland on August 12, no cost to attend.
ORDER – DARE TRAINING
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board authorized Tonya McWhirter to attend Basic DARE Officer Training in Biloxi, on August 11-22, at no cost. Copy of said request is made Exhibit “R” to these minutes the same as if recopied herein in full in words and figures.
ORDER – APPOINTMENTS TO HISTORIC PRESERVATION BOARD
Upon motion made by Gwenita Mays duly seconded by Frances S. Ball and unanimously approved, the Board appointed Victoria Goss to the Historic Preservation Board for a three year term ending August 1, 2017.
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board appointed David Bane Jr. to the Historic Preservation Board for a new three year term ending August 1, 2017.
ORDER – EXECUTIVE SESSION
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously carried, the Board voted for a closed determination as to whether to convene into executive session, and inasmuch as determination was made, and upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously carried, the Board did convene into executive session to discuss possible litigation.
After full discussion of the matter and upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously carried, the Board did convene out of executive session with no action taken.
ORDER –TERMINATE AGREEMENT WITH JAY GRAHAM
FOR CEMETERY
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby, and Frances S. Ball opposed, an order was approved by the majority to terminate the agreement made with William Jay Graham dba Graham’s Grave Preparation for the opening and closing graves in Memorial Park and Memorial Gardens Cemetery effective October 1, 2014. Copy of said notice is made Exhibit “S” to these minutes the same as if recopied herein in full in words and figures.
ORDER –PURCHASE TRACTOR AND MOWER FOR CEMETERY
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays, and opposed by Frances S. Ball, the majority of the board authorized the state contract purchase of a Kubota Tractor L45 for $45,616.50 and Kubota ZD 2211-54 21 hp zero turn mower for $9,253.14, and upon the same order the Board authorized financing at 2.36 % from Bancorp South Bank and a monthly payment of $972.15 for 60 months. Copy of said request is made Exhibit “T” to these minutes the same as if recopied herein in full in words and figures.
ORDER –FAILED MOTION
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays, the order failed which was made to give Tony Harris a $2.00 raise, Eugene Crosby and Gwenita Mays voted for the motion, and Frances Ball, Judy McLeod, and Richard Caperton voted against the motion.
ORDER –PAYMENT TO STEVE GLENN
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payment to Steve Glenn for $4,359.60 for hauling FEMA ineligible debris. Copy of said invoice is made Exhibit “U” to these minutes the same as if recopied herein in full in words and figures.
ORDER –MEMORANDUM OF AGREEMENT FOR
WINSTON PLYWOOD & VENEER, LLC
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to execute a Memorandum of Agreement with Winston Plywood to set forth responsibility for certain services at the plywood plant which was incorrectly billed to Winston Plywood which should have been billed to the city. Copy of said Memorandum of Agreement and attachment is made Exhibit “V” to these minutes the same as if recopied herein in full in words and figures.
ORDER –PAYMENT TO WINSTON PLYWOOD & VENEER, LLC
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized payment to Winston Plywood & Veneer, LLC for $370,329.19 according to the Memorandum of Agreement for debris removal and rebuilding costs at the plywood plant which is be paid from Insurance Proceeds Funds. Copy of said Memorandum of Agreement and attachment is made Exhibit “V” to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADJOURN
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR