MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 15TH DAY OF JULY 2014
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 15th day of July 2014, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. The Mayor gave the opening prayer and led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Judy H. McLeod seconded by Frances S. Ball and unanimously carried, the Board approved the minutes of the regular meeting of July 1, 2014, as they now appear in the Minute Book.
ORDER – APPROVE MINUTES OF THE CDBG HEARING
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board approved the minutes of the CDBG hearing held on April 24, 2014 to discuss Public Facilities Project 1128-11-238-PF-01. Copy of said minutes is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT FAA GRANT
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign the grant agreement with Federal Aviation Administration and accepted the Airport Improvement Program (AIP) grant 3-28-0043-014-2014 for $396,544.00 to construct the apron expansion and remove obstructions on five acres of land in the approach to Runway 35 at the Louisville-Winston County Airport. Copy of said grant agreement is made Exhibit “B” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT MDOT GRANT
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign the grant agreement with Mississippi Department of Transportation and accepted the Multi-Modal Airport Grant Project MM-0043-0215 for $334,425.00 to construct a 120’ x 80’ hangar at the Louisville-Winston County Airport. Copy of said grant agreement is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER –AIRPORT MDOT GRANT
Upon motion made by Richard R. Caperton duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign the grant agreement with Mississippi Department of Transportation and accepted the MDOT Matching Funds of $21,419.00 on the AIP Project 3-28-0043-014-2014 to construct the apron expansion and remove obstructions at the Louisville-Winston County Airport. Copy of said grant agreement is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT WORK AUTHORIZATIONS
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign the Work Authorization Number 14-01 with Clearwater Consultants Inc. on the AIP Project 3-28-0043-014-2014 to construct the apron expansion and related improvements for basic services at $47,300 plus special services per the rate schedule.
Upon the same order the Board authorized the Mayor to sign the Work Authorization Number 14-02 with Clearwater Consultants Inc. on the 2015 MDOT project to construct the corporate hangar and related improvements for basic services at $59,300.00 plus special services per the rate schedule. Copy of said authorizations is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT PROJECT BIDS FOR CONSTRUCTION
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board accepted the low bid from Davidson Hauling of $345,860.30 on the base bid for airport apron expansion and other improvements to be funded by the FAA AIP grant. Alternate bids were received from Simmons Erosion Control Inc., for $382,610.00 and from JWB Construction for $452,220.00 on the base bids. Copy of said bid tabulation is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER –REGIONAL HAZARD MITIGATION PLAN
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board adopted a Resolution to Adopt the MEMA District 4 Regional Hazard Mitigation Plan as presented by Buddy King, Winston County Emergency Management Director. Copy of said resolution is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.
ORDER – UNCLEAN PROPERTY LOCATED AT 124 ARMSTRONG STREET
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board set a hearing date of August 5 at the regular board meeting to determine if certain property located at 124 Armstrong Street is unclean or unsafe for the community. Copy of said notice is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO CALVERT SPRADLING
FOR PROFESSIONAL SERVICES
Upon motion made by Frances S. Ball duly seconded Richard R. Caperton by and unanimously approved, the Board approved payment to Calvert-Spradling Engineers Inc. for $9,156.25 for professional services on the proposed Edwards Street project. Copy of said invoice is made Exhibit “I” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO THE POLICY CENTER
FOR ANNUAL INSURANCE COVERAGE
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board authorized payment to The Policy Center for $34,815.00 for the annual premium on insurance coverage for city owed property. Copy of said invoice is made Exhibit "J" to these minutes the same as if recopied herein in full in words and figures.
ORDER – CONTRACT WITH MS BUREAU OF NARCOTICS
FOR NON-COMPENSATED SPECIAL CONTRACT AGENT
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign the contract with Mississippi Bureau of Narcotics with Barry McWhirter as a non-compensated special contract agent. Copy of said contact is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ACKNOWLEDGE NEW COURT FINES AND ASSESSMENTS
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board acknowledged the list of new court fines and assessments effective July 1, 2014. Copy of said fines is made Exhibit "L" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ACKNOWLEDGE NEW LANDFILL TRUST FEES
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board acknowledged the new landfill trust fee schedule of $750.00 effective immediately. Copy of said notice is made Exhibit "M" to these minutes the same as if recopied herein in full in words and figures.
ORDER – APPOINTMENT TO LOUISVILLE UTILITY BOARD
Upon motion made by Gwenita Mays duly seconded by Richard R. Caperton and unanimously approved, the Board appointed James Russell Wilson to a continued five year appointment on the Louisville Utility Board effective July 1, 2014 through June 30, 2019.
ORDER – APPOINTMENT TO TOURISM & RECREATION BOARD
Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board appointed Steve White to a continued three year appointment on the Tourism and Recreation Board effective July 1, 2014 through June 30, 2017.
ORDER – APPOINTMENT TO ZONING AND PLANNING BOARD
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board appointed Paul Hogue to a three year appointment on the Zoning and Planning Board effective July 1, 2014 through July 1, 2017.
ORDER – HIRE ROOKIE PATROLMAN
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board approved hiring Derrick Danell Ball as a Rookie Patrolman at $13.00 effective July 24, 2014.
ORDER – RECREATION TRAINING
Upon motion made by Eugene Crosby duly seconded Frances S. Ball by and unanimously approved, the Board authorized Todd McCullough to attend the Turfgrass and Ornamental Grass Field Day at MSU on August 26, at a cost of $25.00. Copy of said registration is made Exhibit "N" to these minutes the same as if recopied herein in full in words and figures.
ORDER –ACCEPT QUOTE ON LANDFILL SERVICES
Upon motion made by Richard R. Caperton duly seconded by Judy H. McLeod and unanimously approved, the Board accepted the low quote from J. C. Cheek Contractors for grassing the landfill at $1,725.00 per acre. Alternate quote received from Crosby and Son Excavation, LLC for $2,075.00 per acre. Copy of said quotes is made Exhibit "O" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO MICHAEL’S TREE & LOADER SERVICE
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved payment to Michael’s Tree and Loader Service for $23,200.00 for equipment rental on the landfill project. Copy of said invoice is made Exhibit "P" to these minutes the same as if recopied herein in full in words and figures.
ORDER – WINSTON PLYWOOD LEASE TERM
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to extend the twelve month no cost lease agreement for the plywood plant with Winston Plywood.
ORDER – STRINGER PARK INDUSTRIAL PROPERTY
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board authorized the Mayor to negotiate the sale of the city owned property at Stringer Industrial Park on Hwy 14 East in Louisville.
ORDER – NATIONAL RECOVERY FRAMEWORK
APPLICATION FOR FUNDING
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to submit a request for qualifications for comprehensive planning services as a part of the National Recovery Framework Strategic Planning Project, and upon the same motion the Board authorized the Mayor to apply for EDA funding by working with Golden Triangle Planning and Development. Copy of said RFQ is made Exhibit "Q" to these minutes the same as if recopied herein in full in words and figures.
ORDER – LOUISVILLE TRANSLOAD
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized the Mayor to execute a lease for the Louisville Transload Facility/Community Railspur to Winston County Economic Development District Partnership, with authority given to the WCEDDP to sublease the property to Louisville Railcar Repair. Copy of said lease is made Exhibit "R" to these minutes the same as if recopied herein in full in words and figures.
ORDER – MS SMALL MUNICIPALITY/ LIMITED POPULATION GRANT
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board authorized the Mayor to submit an application for the MS Small Municipality/Limited Population Grant by July 31, 2014, through Golden Triangle Planning and Development District, for the local share match in street repair caused by damage in debris removal, and upon the same order the Board adopted a resolution committing $146,250 from General Funds and $2,073,750 from FEMA funds for a total of $2,220,000.00 to be used for street improvements. Copies of said application and resolution are made Exhibit "S" to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADJOURN
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR