MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 1ST DAY OF JULY 2014
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 1st day of July 2014, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Richard R. Caperton gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Frances S. Ball seconded by Judy H. McLeod and unanimously carried, the Board approved the minutes of the regular meeting of June 17 and the recessed meeting of June 20, 2014, as they now appear in the Minute Book.
ORDER – RESOLUTION HONORING GERALD HAYES
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board adopted a resolution honoring Gerald Hayes upon his retirement from the Police Department. Copy of said resolution is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – RESOLUTION HONORING OTIS EICHELBERGER
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board adopted a resolution honoring Otis Eichelberger upon his retirement from the Street Department. Copy of said resolution is made Exhibit “B” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PROCLAMATION OF CONTINUED EXISTENCE OF LOCAL EMERGENCY
Upon motion made by Frances S. Ball duly seconded by Richard R. Caperton and unanimously approved, the Board adopted a proclamation of the continued existence of the local emergency due to the tornado on April 28, 2014. Copy of said proclamation is made Exhibit “C” to these minutes the same as if recopied herein in full in words and figures.
ORDER – AIRPORT PROJECT
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payments upon receipt of FAA funds for the Airport AIP Project 3280043013-2013 for the terminal building project to Davidson Hauling for $32,935.50 and to Kemp Associates LLC for $2,913.50 for pay application #9. Copy of said invoices are made Exhibit “D” to these minutes the same as if recopied herein in full in words and figures.
ORDER –NATRON PROJECT
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board authorized the Mayor to sign the request for cash and CDBG requisition form for the Natron project and upon the same order authorized payments to be made upon receipt of funds to Southern Electric for $57,037.42, and to Calvert Spradling Engineers for $7,000.00. Copy of said request for cash and invoices are made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.
ORDER – BIDS FOR SUPPLIES
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board approved the tabulation of Bid for Supplies for 2014-2015. Copy of said bid tabulation sheet and bids is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER –ACCEPT PROPOSAL FOR DESIGN OF NEW PLYWOOD PLANT
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board accepted the proposal from Pryor and Morrow Architects for design of the new plywood plant, and upon the same order authorized the Mayor to sign an agreement with Pryor and Morrow. Additional proposals were received from JBHM Architecture and The McCarty Company. Copy of said rating sheet for proposals and copy of said agreement are made Exhibit "G" to these minutes the same as if recopied herein in full in words and figures.
ORDER – DOCKET OF CLAIMS
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board approved payment of the Docket of Claims #11199-11558 for $216,088.24 for June bills. Copy of said docket is made Exhibit "H" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO NEEL SCHAFFER
FOR PROFESSIONAL SERVICES AT THE LANDFILL
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payment to Nell Schaffer for $11,693.89 for professional services at the landfill. Copy of said invoice is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.
ORDER –PAYMENT TO RON CLARK FOR LANDFILL CONSTRUCTION
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board authorized payment to Ron Clark for $28,000.00 for landfill construction. Copy of said invoice is made Exhibit “J” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO CENTURY CONSTRUCTION
FOR LANDFILL CONSTRUCTION
Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board authorized payment to Century Construction for $11,137.50 for landfill construction. Copy of said invoice is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO JANTZ FOR LANDFILL CONSTRUCTION
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payment to Jantz for $151,096.00 for landfill construction. Copy of said invoice is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.
ORDER – CHANGE ORDER TO CONTRACT WITH
HENSLEY R. LEE CONSTRUCTION
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board authorized the Mayor to sign the change order on the contract with Hensley R. Lee Construction to allow for an additional $10,000.00 for the monitoring towers construction. Copy of said change order is made Exhibit "M" to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO BROADDUS & ASSOCIATES
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved payment to Broaddus and Associates for $27,696.72 for disaster management. Copy of said invoice is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO TRUE NORTH
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board approved payment to True North for $47,963.00 for debris monitoring services. Copy of said invoice is made Exhibit “O” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO HENSLEY R. LEE CONSTRUCTION
Upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and opposed by Richard R. Caperton, approved by majority vote, the Board approved payment to Hensley R. Lee Construction for $520,801.94 for debris removal and disposal services. Copy of said invoice is made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO HUGHES CONSTRUCTION
Upon motion made by Richard R. Caperton duly seconded by Gwenita Mays and unanimously approved, the Board approved payment to Hughes Construction Company for $161,903.83 for debris removal and disposal services at the plywood plant. Copy of said invoice is made Exhibit “Q” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PAYMENT TO TAYLOR TUCKER FOR LEGAL SERVICES
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved payment to Taylor Tucker for $8,550.00 for legal services for the disaster. Copy of said invoice is made Exhibit “R” to these minutes the same as if recopied herein in full in words and figures.
ORDER – HIRE PART TIME CEMETERY EMPLOYEE
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board approved continued employment of Tony Harris at $8.00 per hour as a part time cemetery employee.
ORDER – ACKNOWLEDGE JULY 4 HOLIDAY
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the Fourth of July holiday for city employees.
ORDER –EVICTION NOTICE FOR JAKE’S
Whereas the City of Louisville entered into an agreement with Jake Rich dba Jake’s Recycling Inc. and Jake’s Investments LLC, whereby certain property would be leased, and whereby Jake Rich has failed to uphold certain aspects of the agreement, then upon motion made by Judy H. McLeod duly seconded by Eugene Crosby and unanimously approved, the Board authorized the city attorney to write an eviction notice to Jake Rich giving thirty (30) days to vacate the premises. Copy of said notice is made Exhibit “S” to these minutes the same as if recopied herein in full in words and figures.
ORDER – ADJOURN
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR