MINUTES OF A REGULAR MEETING OF THE MAYOR
AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 3RD DAY OF JUNE 2014
A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 3rd day of June 2014, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present: William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk; and C. Taylor Tucker, City Attorney.
The meeting was duly opened and called to order by Mayor Will Hill. Richard R. Caperton gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:
ORDER – APPROVAL OF MINUTES
Upon motion made by Judy H. McLeod seconded by Frances S. Ball and unanimously carried, the Board approved the minutes of the regular meeting of May 20, 2014, as they now appear in the Minute Book.
ORDER – ZONING ORDINANCE 367
There came on for consideration the matter of a request to rezone from Commercial B-2 purposes to Industrial M-1, certain property located at 1659 Highway 15 South, owned by Hughes Management, Inc., and whereas a hearing was held on Monday, June 2, before the Zoning and Planning Board, then upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board accepted the Zoning Board recommendation to rezone from B-2 to M-1 purposes, and upon the same order adopted Ordinance 367 Zoning Ordinance. Copy of said ordinance is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.
ORDER – DOCKET OF CLAIMS
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board approved payment of the Docket of Claims #10851-11198 for $232,755.19 for May bills. Copy of said docket is made Exhibit "B" to these minutes the same as if recopied herein in full in words and figures.
ORDER – FIRE TRAINING
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board authorized Robert Hutto to attend the “Fire Training Operations in Small Departments” class in Ocean Springs on June 21-22, no registration fees, request for meals and lodging, and travel in the city vehicle. Copy of said request is made Exhibit "C" to these minutes the same as if recopied herein in full in words and figures.
ORDER –FIRE TRAINING
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized Robert Hutto to attend the “Incident Health and Safety” class at Mississippi Fire Academy on July 9-10, no registration fees, request for meals and lodging, and travel in the city vehicle. Copy of said request is made Exhibit "D" to these minutes the same as if recopied herein in full in words and figures.
ORDER – COURT CLERK TRAINING
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized Sue Daniels to attend the Municipal Court Judges Conference on June 12-13, no fees or expenses requested
ORDER – SIGNING OF PROCLAMATION FOR CONTINUED EXISTENCE
OF A LOCAL EMERGENCY
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the signing of a proclamation for continued existence of a local emergency for the period beginning May 28 due to the tornado on April 28, 2014. Copy of said proclamation is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.
ORDER –LANDFILL PROPOSAL FROM CENTURY CONSTRUCTION
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board accepted the proposal from Century Construction to furnish D-8 Cat Dozier with operator and fuel at $255.00 per hour; and upon the same order, accepted the proposal for Century Construction to furnish 330 Case Excavator with operator and fuel at $185.00 per hour; plus mobilization fee of D-8 Cat Dozier for $1,800.00. The alternate quotes were received from Hughes Construction for $260.00 per hour for the dozier and $200.00 per hour for the excavator. Copy of said proposal and contract is made Exhibit “G” to these minutes the same as if recopied herein in full in words and figures.
ORDER – LANDFILL PROPOSAL FROM MICHAEL’S TREE SERVICE
Upon motion made by Richard R. Caperton duly seconded by Eugene Crosby and unanimously approved, the Board accepted the proposal from Michael’s Tree & Loader Service to furnish Komatsu D61 dozier with operator and fuel at $160.00 per hour. Alternate quotes were received from W. H. Strait for $170.00 per hour, and from Baker;s Construction Company. Copy of said proposal and contract is made Exhibit “H” to these minutes the same as if recopied herein in full in words and figures.
ORDER – LANDFILL CONTRACT WITH RONALD CLARK
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board acknowledged and accepted the Landfill Contract with Ronald Clark for a Caterpillar D6H with rippers and operator at $160.00 per hour. Alternate quotes were received from W. H. Strait Sr. Logging for $170.00 per hour, and from Baker’s Construction Company for $165.00 per hour. Copy of said contract is made Exhibit "I" to these minutes the same as if recopied herein in full in words and figures.
ORDER – LANDFILL CONTRACT WITH JANTZ
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board acknowledged and accepted the Landfill Contract with Jantz for two John Deere 9530 tractors and two 965c Cat tractors with scrapers at $280.00 per hour per unit. Alternate quotes were received from Gable Landleveling for $284.00 per hour. Copy of said contract is made Exhibit “J” to these minutes the same as if recopied herein in full in words and figures.
ORDER – LANDFILL INVOICES FOR CELL CONSTRUCTION
TO RONALD CLARK
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the payment of $20,560.00 to Ronald Clark for landfill construction. Copy of said invoice is made Exhibit "K" to these minutes the same as if recopied herein in full in words and figures.
ORDER – LANDFILL INVOICES FOR CELL CONSTRUCTION
TO JANTZ CONSTRUCTION
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the payment of $127,868.00 to Jantz for landfill construction. Copy of said notice is made Exhibit “L” to these minutes the same as if recopied herein in full in words and figures.
ORDER – LANDFILL INVOICES FOR CELL CONSTRUCTION
TO CROWDER ENGINEERING
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball authorized the payment of $13,900.00 to Crowder Engineering for professional services at the landfill. Copy of said invoice is made Exhibit “M” to these minutes the same as if recopied herein in full in words and figures.
ORDER – LANDFILL INVOICES FOR CELL CONSTRUCTION
TO COLUMBUS FENCE
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved authorized the payment of $2,850.00 to Columbus Fence for landfill fencing. Copy of said invoice is made Exhibit “N” to these minutes the same as if recopied herein in full in words and figures.
ORDER – EMERGENCY PURCHASE OF LANDFILL EXCAVATOR
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board approved the emergency purchase of an excavator for $162,000.00 from Thompson Machinery, for landfill construction, alternate quote received for $182,500.00 from Puckett Machinery. Copy of said invoice and quote is made Exhibit “O” to these minutes the same as if recopied herein in full in words and figures.
ORDER – EMERGENCY PURCHASE OF LANDFILL DOZER
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board approved the emergency purchase of a dozier for $187,000.00 from Thompson Machinery, for landfill construction, alternate quote received for $218,000.00 from Puckett Machinery. Copy of said invoice and quote made Exhibit “P” to these minutes the same as if recopied herein in full in words and figures.
ORDER – HIRE LANDFILL EMPLOYEE
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board approved hiring Dusty Easley at $14.00 per hour as a landfill employee effective immediately.
ORDER – LANDFILL LABOR
Upon motion made by Richard R. Caperton duly seconded by Gwenita Mays and unanimously approved, the Board acknowledged the payments made for landfill labor to John Patterson for $980.00 and to Elmer Burnett for $160.00. Copy of said invoices are made Exhibit “Q” to these minutes the same as if recopied herein in full in words and figures.
Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized the payment for $1,260.00 to Mark Dickerson for landfill labor. Copy of said invoice is made Exhibit “Q” to these minutes the same as if recopied herein in full in words and figures.
ORDER – PURCHASE CEMETERY STORAGE BUILDING
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board approved the emergency purchase of a cemetery storage building for $2,899.31 from Graceland Buildings. Copy of said invoice is made Exhibit “R” to these minutes the same as if recopied herein in full in words and figures.
ORDER – WAIVE FEES FOR FEMA DIRECT HOUSING UNITS
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board voted to waive permit fees for FEMA direct housing units per the request from Mike Landry of FEMA. Copy of said request is made Exhibit “S” to these minutes the same as if recopied herein in full in words and figures.
ORDER –ADOPT BID PROTEST PROCEDURES
Upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously approved, the Board adopted policy on bid protest procedures for the City of Louisville. Copy of said policy is made Exhibit “T” to these minutes the same as if recopied herein in full in words and figures.
ORDER –LEASE AGREEMENT FOR DEBRIS STAGING AREA
Upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously approved, the Board authorized the Mayor to execute a lease agreement with H. B. Hudspeth and Henry McCully Hudspeth for the debris staging area at Hwy. 15 North and upon the same order authorized the $5,000.00 per month payments for the lease. Copy of said lease is made Exhibit “U” to these minutes the same as if recopied herein in full in words and figures.
ORDER –DISASTER RELATED LEGAL SERVICES
Upon motion made by Judy H. McLeod duly seconded by Richard R. Caperton and unanimously approved, the Board accepted the proposal from Taylor Tucker, Attorney at Law, at $150.00 per hour for professional legal services for tornado and related matters. Copy of said proposal is made Exhibit “V” to these minutes the same as if recopied herein in full in words and figures.
ORDER –RESOLUTION ON PRIVATE PROPERTY ASSISTANCE
Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to execute a resolution requesting private property debris removal whereby the city acts in the public interest to remove debris and that cost is eligible for reimbursement from FEMA, in an effort to eliminate the immediate threat to life, public health, and safety and to support the economic recovery of the community at large. Copy of said resolution is made Exhibit “W” to these minutes the same as if recopied herein in full in words and figures.
ORDER –CONVEYANCE OF RIGHT OF WAY TO COUNTY
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to execute the conveyance of a road right of way to the county with a reverter clause of certain property located in Stringer Industrial Park. Copy of said conveyance is made Exhibit “X” to these minutes the same as if recopied herein in full in words and figures.
ORDER –RESCIND PREVIOUS E-911 AGREEMENT
Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board voted to rescind the order to approve an Inter-local Agreement with Winston County for the operation of the E-911 services which was made on May 13, 2014.
ORDER –APPROVE E-911 AGREEMENT
Upon motion made by Richard R. Caperton duly seconded by Frances S. Ball and unanimously approved, the Board authorized the Mayor to sign an Inter-local Agreement with Winston County for the operation of the E-911 services. Copy of said agreement is made Exhibit “Y” to these minutes the same as if recopied herein in full in words and figures.
ORDER –EASMENT TO ALLOW CLEANUP AT TEMPORARY HOSPITAL SITE
Upon motion made by Eugene Crosby duly seconded by Judy H. McLeod and unanimously approved, the Board authorized the Mayor to give consent to Winston County for an easement on city property at Hughes Creek to clean up debris at the temporary hospital site.
ORDER – ADJOURN
Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned with no further business.
ATTEST:
BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR