Friday, August 29, 2014

Board Minutes May 20 2014



MINUTES OF A REGULAR MEETING OF THE MAYOR

AND BOARD OF ALDERMEN OF THE CITY OF LOUISVILLE
HELD ON THE 20TH DAY OF MAY 2014

A regular meeting of the Mayor and Board of Aldermen of the City of Louisville was held at five-thirty o’clock p.m. on the 20th day of May 2014, at the City Hall, the aforesaid being the time and place for the meeting with the following officers present:  William A. “Will” Hill, Mayor; Eugene Crosby, Mayor Pro Tem; Frances S. Ball, Richard R. (Dickie) Caperton, Judy H. McLeod, and Gwenita Mays, Aldermen; Babs W. Fulton, City Clerk.


The meeting was duly opened and called to order by Mayor Will Hill.  Eugene Crosby gave the opening prayer and the Mayor led in the Pledge of Allegiance to the Flag. The following business was transacted at the meeting:

ORDER – APPROVAL OF MINUTES FOR REGULAR, RECESSED, AND

SPECIAL CALLED EMERGENCY MEETINGS



Upon motion made by Frances S. Ball seconded by Richard R. Caperton and unanimously carried, the Board approved the minutes of the regular meeting of May 6; the called emergency meetings of April 30 and May 1; and the recessed meeting of May 5, May 13, May 16, and May 19, 2014,  as they now appear in the Minute Book.


ORDER – EXECUTIVE SESSION


Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously carried, the Board voted for a closed determination as to whether to convene into executive session, and inasmuch as determination was made, and upon motion made by Eugene Crosby duly seconded by Frances S. Ball and unanimously carried, the Board did convene into executive session to discuss a possible litigation concerning the debris removal contract.


After full discussion of the matter and upon motion made by Frances S. Ball duly seconded by Judy H. McLeod and unanimously carried, the Board did convene out of executive session with no action taken.


ORDER –RESCIND PREVIOUS ORDER


Upon motion made by Frances S. Ball duly seconded by Eugene Crosby and unanimously approved, the Board voted to rescind the previous order made on May 19, 2014, on awarding the contract for debris removal and disposal services to Southern Disaster Recovery (SDR) and 4-D Construction due to Southern Disaster Recovery (SDR) not being a licensed contractor in the State of Mississippi.


ORDER –DEBRIS REMOVAL CONTRACT


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to accept the proposal from Hensley R. Lee Contracting Company (HRL), and upon further review the Board authorized the Mayor to proceed to award the contract to HRL for debris removal and disposal services. Copy of said contract is made Exhibit “A” to these minutes the same as if recopied herein in full in words and figures.


ORDER –STATE/LOCAL DISASTER ASSISTANCE AGREEMENT
AND APPOINT DESIGNATED AGENT


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized the Mayor to sign the State / Local Disaster Assistance Agreement and upon the same order appointed the City Clerk, Babs W. Fulton, as the designated agent of the city.  Copy of said agreement and appointment are made Exhibit “B” to these minutes the same as if recopied herein in full in words and figures.


ORDER – AIRPORT PROJECT


Upon motion made by Judy H. McLeod duly seconded by Frances S. Ball and unanimously approved, the Board authorized payments upon receipt of FAA funds for the Airport AIP Project 3280043013-2013 for the terminal building project request #8 to Davidson Hauling for $62,650.19 and to Kemp Associates LLC for $3,430.90.  Copy of said invoices are made Exhibit “C” to these minutes the same as if recopied herein in full in words and figures.


ORDER – MML VOTING DELEGATES


Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board appointed Eugene Crosby as the voting delegate at the Mississippi Municipal League Conference in June.  Copy of said resolution is made Exhibit “D” to these minutes the same as if recopied herein in full in words and figures.


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board appointed Richard R. Caperton as the alternate voting delegate.


ORDER –FIRE TRAINING


Upon motion made by Judy H. McLeod duly seconded by Gwenita Mays and unanimously approved, the Board authorized Robert Hutto to attend Volunteer Firefighter Instructor Facilitator orientation at MS Fire Academy on May 22, and use of the city vehicle.  Copy of said request is made Exhibit "E" to these minutes the same as if recopied herein in full in words and figures.


ORDER – TERM BIDS


Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously approved, the Board authorized the notice for term bids for the period of July 1, 2014 through June 30, 2015.  Copy of said notice is made Exhibit "F" to these minutes the same as if recopied herein in full in words and figures.


ORDER – ANIMAL CONTROL


Upon motion made by Frances S. Ball duly seconded by Gwenita Mays and unanimously approved, the Board authorized hiring Maryetta McCully as a part time employee at $8.00 per hour at Louisville Animal Control.  


ORDER – ADJOURN


Upon motion made by Eugene Crosby duly seconded by Gwenita Mays and unanimously carried, the Board meeting was adjourned with no further business.

ATTEST:


BABS W. FULTON WILLIAM A. “WILL” HILL
CITY CLERK MAYOR